Human Resources & Admin Assistant

HELLO BILLIONAIRES SDN. BHD.; Kajang , Bandar Baru Bangi, Seri Kembangan; On-site; MYR 36,000 - 54,000; Full time

Job summary

HELLO BILLIONAIRES SDN. BHD. is seeking a Human Resources & Administration Assistant to support day-to-day administrative operations and provide HR support.

The role focuses on office administration, documentation, purchasing, facilities and general administrative coordination, while assisting with HR operations, employee records and recruitment activities. The ideal candidate should be organised, responsible, detail-oriented and proactive, with good communication and coordination skills.

Qualifications

• Organised, responsible, detail-oriented and proactive; good communication and coordination skills.

Responsibilities

• Office & Facility Administration: manage daily office matters and coordinate maintenance.
• Documentation & Filing: maintain filing, invoices, purchase orders and administrative documents.
• Purchasing & Expenses: assist with purchasing and track expenses with suppliers.
• General Administration: handle calls, meetings, events and internal communications.
• HR Support: maintain HR records, onboarding/offboarding documents and attendance records.
• Attendance & Leave: monitor attendance and leave records, prepare attendance reports.
• Recruitment Support: assist with posting vacancies and interview arrangements.
• HR & Employee Support: prepare HR letters and support employee relations and events.

Skills

Office administration

Documentation

Purchasing

Facilities coordination

HR support

Job description

We are looking for a Human Resources & Administration Assistant to support the day-to-day administrative operations of the company, with additional responsibilities in HR support. The role will primarily focus on office administration, documentation, purchasing, facilities and general administrative coordination, while assisting the HR team with basic HR operations, employee records and recruitment activities.

The ideal candidate should be organised, responsible, detail-oriented and proactive, with good communication and coordination skills.

Key Responsibilities

Administration

Job Summary

We are looking for a Human Resources & Administration Assistant to support the day-to-day administrative operations of the company, with additional responsibilities in HR support. The role will primarily focus on office administration, documentation, purchasing, facilities and general administrative coordination, while assisting the HR team with basic HR operations, employee records and recruitment activities.

The ideal candidate should be organised, responsible, detail-oriented and proactive, with good communication and coordination skills.

Key Responsibilities

Office & Facility Administration

• Manage daily office administrative matters and ensure smooth office operations.

• Monitor office supplies, stationery, pantry items and other office necessities.

• Coordinate purchasing and replenishment of office supplies.

• Liaise with suppliers, contractors and service providers when required.

• Coordinate office maintenance, repairs and other facility-related matters.

• Monitor office equipment and report any issues to the relevant person.

• Assist in managing office cleanliness, facilities and general working environment.

Documentation & Filing

• Maintain proper filing and documentation of administrative records.

• Prepare, organise and maintain invoices, purchase orders, quotations and other administrative documents.

• Ensure documents are properly recorded and easily accessible.

• Assist in preparing administrative reports and summaries.

Purchasing & Expenses

• Assist with purchasing of office supplies and general company requirements.

• Obtain quotations and coordinate with suppliers where required.

• Monitor administrative expenses and maintain proper supporting documents.

• Assist in tracking recurring office expenses and service contracts.

General Administration

• Handle incoming calls, correspondence and general administrative enquiries.

• Assist in coordinating meetings, company activities and internal events.

• Support preparation of meeting rooms, company materials and other arrangements.

• Assist management and departments with general administrative requirements.

• Perform other administrative duties assigned by the superior.

Human Resources Support

Employee Administration

• Assist in maintaining employee personal files and HR records.

• Update employee information and documentation in the HR system.

• Assist with onboarding and offboarding documentation.

• Maintain records of staff leave, attendance and other HR-related matters.

Attendance & Leave

• Assist in monitoring employee attendance and clock-in/out records.

• Follow up on incomplete attendance records when required.

• Assist in maintaining accurate leave records.

• Support HR in preparing attendance reports.

Recruitment Support

• Assist in posting vacancies and maintaining recruitment records.

• Coordinate interview arrangements with candidates and hiring managers.

• Communicate interview details and follow up with candidates.

• Assist in preparing recruitment and onboarding documents.

HR & Employee Support

• Assist HR in preparing letters, memos, announcements and other HR documents.

• Assist with employee claims, benefits and other HR administrative matters.

• Support HR activities, staff engagement activities and company events.

• Perform other HR-related tasks assigned by the superior.