HR ASSISTANT

AQ Energy (Max Bell Sdn Bhd); Shah Alam; On-site; MYR 36,000 - 54,000; Full time

Job summary

AQ Energy (Max Bell Sdn Bhd) is seeking an HR Assistant to support day-to-day HR administration, employee records, payroll inputs, recruitment, attendance, and training coordination in Shah Alam, Malaysia.

The role emphasizes accurate record-keeping, HR documentation, and compliance with HR policies, requiring 0–2 years of HR experience and a degree in related fields. Proficiency in MS Office and strong communication are essential.

Qualifications

• Diploma or bachelor’s degree in human resources, Business Administration, Psychology, or related field.
• Experience: 0–2 years of relevant experience in HR functions, employment practices and statutory requirements.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational, communication, and interpersonal skills.
• High attention to detail and capability to handle sensitive information with discretion.
• Demonstrates eagerness to learn and adapt in a dynamic workplace.
• Responsible, detail-oriented and able to maintain confidentiality.

Responsibilities

• Manage day-to-day HR administrative activities, maintain accurate employee records and documentation, and update HR systems relating to employee information, employment status, leave, attendance, claims and other HR matters.
• Support recruitment activities including interview arrangements, employment documentation, and employee movement processes.
• Provide administrative and coordination support for performance appraisal, training and development activities, employee communications, disciplinary matters, grievances and other employee relations processes.
• Compile, maintain and update HR data and reports relating to headcount, recruitment, attendance, leave, payroll, training and other HR activities to support HR and management decision-making.
• Support the implementation and administration of HR policies, procedures, systems and process improvements, identify data discrepancies or operational issues and elevate them to the HOD for appropriate action.

Skills

Strong communication

Strong organizational skills

Interpersonal skills

Attention to detail

Discretion / confidentiality

Eagerness to learn

Education

HR/Business/ Psychology degree

Tools

Microsoft Office

Job description

The HR Assistant provides day-to-day administrative and operational support to the HR Department, including employee records, HR documentation, payroll inputs, recruitment, attendance, leave and training coordination.

KEY RESPONSIBILITIES

Manage day-to-day HR administrative activities, maintain accurate employee records and documentation, and update HR systems relating to employee information, employment status, leave, attendance, claims and other HR matters.

Support recruitment activities including interview arrangements, employment documentation, and employee movement processes.

Provide administrative and coordination support for performance appraisal, training and development activities, employee communications, disciplinary matters, grievances and other employee relations processes.

Compile, maintain and update HR data and reports relating to headcount, recruitment, attendance, leave, payroll, training and other HR activities to support HR and management decision-making.

Support the implementation and administration of HR policies, procedures, systems and process improvements, identify data discrepancies or operational issues and elevate them to the HOD for appropriate action.

REQUIREMENT

Diploma or bachelor’s degree in human resources, Business Administration, Psychology, or related field.

Experience: 0–2 years of relevant experience in HR functions, employment practices and statutory requirements.

Proficient in Microsoft Office (Word, Excel, PowerPoint).

Strong organizational, communication, and interpersonal skills.

High attention to detail and capability to handle sensitive information with discretion.

Demonstrates eagerness to learn and adapt in a dynamic workplace.

Responsible, detail-oriented and able to maintain confidentiality.