HR & Admin Executive

Kenneth & Co Pte. Ltd.; Kuala Lumpur; On-site; MYR 36,000 - 52,000; Full time

Benefits offered by this job

13th month bonus

Medical benefits

Monthly childcare subsidy

Birthday leave

Bi-yearly health screening subsidy

Job summary

Kenneth & Co Pte. Ltd. in Kuala Lumpur is seeking a detail-oriented HR & Admin Executive to support full HR functions and office administration. You will assist with recruitment, onboarding, payroll, benefits, and HR policy compliance while also handling admin duties.

The role involves maintaining confidential employee records, coordinating assets, and supporting HR outsourcing services for clients. A 1-year HR/admin track record is preferred, with strong MS Office and HRIS familiarity.

Qualifications

• Bachelor's degree in Human Resources Management or related field.
• Minimum of 1 year of proven experience in combined HR and administrative role.
• Proficiency in Microsoft Office Suite (Excel and Word) and familiarity with HRIS.
• High level of integrity and discretion when handling confidential information.
• Strong verbal and written communication skills to interact with all tiers of the organization.
• Proactive problem-solving capabilities to resolve workplace issues quickly.

Responsibilities

• Assist in end-to-end recruitment, onboarding, and setup of new employees' workstations and accounts.
• Maintain and update personnel files and HR databases with confidentiality and compliance.
• Assist in payroll processing, attendance, leaves, overtime, and benefits administration.
• Provide HR policy guidance and organize employee engagement activities and events.
• Coordinate exit interviews and asset deactivation for departing employees.
• Help implement and communicate HR policies to ensure labor-law compliance.
• Oversee daily office operations, vendor liaison, and supplies management.
• Maintain and audit the company asset register and conduct periodic checks.
• Draft, format, and file internal memos and reports in a organized system.
• Handle incoming/outgoing mail and general inquiries.
• Undertake other ad-hoc HR and admin duties as assigned.

Skills

Communication skills

Integrity/Discretion

Proactive problem-solving

Attention to detail

Education

Bachelor's degree in Human Resources Management or related field

Tools

HRIS

Excel

Word

Job description

We are seeking a detail-oriented and proactive HR & Admin Executive to join our team. In this dual role, you will be responsible for supporting the full spectrum of HR functions and office administration. As we also provide HR outsourcing services to our clients, you will support their HR and administrative needs as well.

What You'll Do

Human Resources (HR) Functions

Recruitment & Onboarding:

Assist in the end-to-end recruitment process. Conduct new hire orientation, prepare onboarding materials, and facilitate the setup of new employee workstations and accounts.

Employee Records:

Maintain and update physical and digital personnel files (P-files) and HR databases, ensuring strict confidentiality and compliance with local labor laws.

Payroll & Benefits:

Assist in processing monthly payroll, managing employee attendance, leave records, and overtime claims. Support the administration of employee benefits (insurance, medical claims, etc.).

Employee Relations:

Act as a point of contact for employee inquiries regarding HR policies, procedures, and benefits. Assist in organizing employee engagement activities and company events.

Offboarding:

Coordinate exit interviews, clearance processes, and the deactivation of company assets and accounts for departing employees.

Policy & Compliance:

Help implement and communicate HR policies and ensure the company adheres to labor regulations.

Administrative (Admin) Functions

Office Management:

Oversee daily office operations, including managing office supplies, equipment maintenance, and liaising with building management and vendors.

Company Asset Management:

Maintain and update the company asset register, including tracking, tagging, and monitoring the issuance, movement, condition, and return of company assets (e.g., laptops, phones, furniture, equipment). Conduct periodic asset audits and reconciliations, and coordinate repairs, maintenance, or disposal as required.

Documentation:

Draft, format, and distribute internal memos, letters, and reports. Maintain a proper filing system for administrative documents.

Correspondence:

Handle incoming and outgoing mail, couriers, and general phone/email inquiries.

Other Duties & Projects

Undertake other ad-hoc HR and administrative duties and projects as assigned by management from time to time.

What We're Looking For

Requirements

Bachelor's degree in Human Resources Management or a related field.

Minimum of 1 year of proven experience in a combined HR and administrative role.

Proficiency in Microsoft Office Suite (especially Excel and Word) and familiarity with HRIS (Human Resources Information Systems).

High level of integrity and discretion when handling confidential information.

Strong verbal and written communication skills to interact with all tiers of the organization.

Proactive problem-solving capabilities to resolve workplace issues quickly.

What We Offer

• 13th month bonus.
• Medical benefits.
• Monthly childcare subsidy.Birthday leave.
• Bi-yearly health screening subsidy.

Your application will include the following questions:

• What's your expected monthly basic salary?