HR & Admin Assistant

Mission Consultancy Services; Selangor; On-site; MYR 33,000 - 56,000; Full time

Job summary

Mission Consultancy Services in Selangor, Malaysia, is seeking a proactive HR & Admin Assistant to join our Human Resources & Management team. This role provides essential administrative and operational support across HR functions.

The role involves maintaining employee records, assisting with payroll, recruitment coordination, onboarding/offboarding, training coordination, and ensuring statutory compliance while handling confidential information with discretion.

Qualifications

• Minimum Diploma in Human Resources, Business Administration, Management, or a related field.
• At least 1 year of relevant experience in HR and/or Administration.
• Hands-on experience in HR administration, attendance/leave management, payroll support, or recruitment coordination preferred.
• Proficient in Google Workspace (Docs, Sheets, Drive).
• Strong organizational, communication, and time-management skills.

Responsibilities

• Maintain and update employee records, files, and HR databases
• Prepare HR documents such as employment, confirmation, and salary adjustment letters
• Monitor and manage employee attendance and leave records
• Support monthly payroll preparation and verification
• Assist with recruitment activities including job postings, screening, and interview coordination
• Handle onboarding and offboarding processes for new and exiting employees
• Support employee relations documentation and disciplinary matters
• Coordinate training schedules and maintain training records
• Assist with statutory compliance (EPF, SOCSO, EIS, PCB) recordkeeping
• Manage general office administration, including pantry/office supplies

Skills

HR administration

Payroll support

Recruitment coordination

Google Workspace

Organization & time-management

Education

Diploma in HR/Business Administration

Tools

Google Workspace

Job description

About the Role

We are looking for a proactive and detail-oriented HR & Admin Assistant to join our Human Resources &Management team. This role provides essential administrative and operational support.

Key Responsibilities

1. Maintain and update employee records, files, and HR databases
2. Prepare HR documents such as employment, confirmation, and salary adjustment letters
3. Monitor and manage employee attendance and leave records
4. Support monthly payroll preparation and verification
5. Assist with recruitment activities including job postings, screening, and interview coordination
6. Handle onboarding and offboarding processes for new and exiting employees
7. Support employee relations documentation and disciplinary matters
8. Coordinate training schedules and maintain training records
9. Assist with statutory compliance (EPF, SOCSO, EIS, PCB) recordkeeping
10. Manage general office administration, including pantry/office supplies

Requirements

1. Minimum Diploma in Human Resources, Business Administration, Management, or a related field
2. At least 1 year of relevant experience in HR and/ory Administration
3. Hands-on experience in HR administration, attendance/leave management, payroll support, or
4. recruitment coordination preferred
5. Proficient in Google Workspace (Docs, Sheets, Drive)
6. Strong organizational, communication, and time-management skills
7. High attention to detail and ability to handle confidential information