HR Specialist – Training & Employee Relations

Pivotal Systems (Malaysia) Sdn Bhd; Kedah; On-site; MYR 45,000 - 78,000; Full time

Job summary

Pivotal Systems (Malaysia) Sdn Bhd is seeking an HR Specialist to drive training and employee relations initiatives. You will plan, conduct, and coordinate training programs, manage records and competency matrices, and handle employee relations matters with a focus on compliance and continuous improvement.

The role requires 3–5 years of HR experience, preferably in manufacturing, and a Diploma or Degree in HR or related field. English and Bahasa Malaysia are essential, Mandarin is a plus.

Qualifications

• Diploma or degree in HR, business admin, or related field.
• 3–5 years HR experience, preferably in manufacturing.
• Experience in Training & Development and Employee Relations.
• Knowledge of Malaysian employment practices and HRD Corp/HRDF.

Responsibilities

• Plan and coordinate employee training and development programs.
• Conduct training needs analysis and maintain the annual training plan.
• Coordinate new hire orientation and mandatory trainings (technical, safety, quality, compliance).
• Maintain training records, competency matrices, and HRDF claims.
• Support employee relations, grievance handling, counselling and disciplinary matters.
• Assist with probation, confirmation and performance management processes.
• Coordinate Performance Improvement Plans (PIP) and monitor progress.
• Support employee engagement and retention initiatives.
• Maintain HR documentation and support ISO 9001 HR requirements and audits.
• Ensure compliance with company policies and Malaysian employment requirements.

Skills

Training & Development

Employee Relations

Communication

Problem Solving

Multilingual (Eng BM)

Education

Diploma/ Degree in HR or related

Job description

HR Specialist – Training & Employee Relations

Plan and coordinate employee training and development programs.

Conduct training needs analysis and maintain the annual training plan.

Coordinate new hire orientation, technical, safety, quality and compliance training.

Maintain training records, competency matrices and HRD Corp/HRDF claims.

Support employee relations, grievance handling, counselling and disciplinary matters.

Assist with probation, confirmation and performance management processes.

Coordinate Performance Improvement Plans (PIP), including documentation, follow-up and progress monitoring.

Support employee engagement and retention initiatives.

Maintain HR documentation and support ISO 9001 HR requirements and audits.

Ensure compliance with company policies and Malaysian employment requirements.

About you

Diploma/Degree in Human Resources, Business Administration or related field.

3–5 years of HR experience, preferably in a manufacturing environment.

Experience in Training & Development and Employee Relations.

Knowledge of Malaysian employment practices and HRD Corp/HRDF.

Good communication, interpersonal, coordination and problem-solving skills.

Good command of English and Bahasa Malaysia; Mandarin is an advantage.

Able to work independently in a fast-paced environment.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?


• What's your expected monthly basic salary?


• How many years' experience do you have as an Employee Relations Specialist?


• Which of the following types of qualifications do you have?


• How many years' experience do you have as a Training Staff?


• Which of the following languages are you fluent in?