HR Executive

TNO Project Management Sdn. Bhd.; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

TNO Project Management Sdn. Bhd. is seeking an HR professional to manage recruitment, onboarding, training coordination, and employee relations. You will maintain HR records, administer attendance, and support HR compliance, including foreign worker permits.

The role requires a Bachelor’s degree or diploma in HRM or related fields, 2–4 years of HR experience, and proficiency in English and Bahasa Malaysia. Mandarin is a plus when coordinating with stakeholders.

Qualifications

• Hands-on experience in recruitment, employee relations, and training coordination.
• Proficiency in English and Bahasa Malaysia is required. Mandarin proficiency is an advantage.

Responsibilities

• Manage the end-to-end recruitment process, including job posting, screening, interviewing, and shortlisting candidates.
• Coordinate onboarding activities for new hires, including orientation and induction programs.
• Maintain and update employee records and HR databases.
• Assist in identifying training needs and coordinating training programs for employees.
• PIC for HRDC grant applications.
• Maintain training records and related documentation.
• Support the enforcement of company policies and procedures.
• Handle employee disciplinary matters and escalation when necessary.
• Assist in managing grievances, counseling sessions, and performance improvement plans.
• Plan and coordinate staff engagement activities and company events (e.g., annual dinner, festive celebrations, team building).
• Support initiatives to improve employee morale and workplace culture.
• Prepare various HR letters and documentation (e.g., confirmation, promotion, resignation, warning letters).
• Handle and monitor staff attendance using the Info-Tech HRMS system.
• Assist in compiling and verifying monthly attendance, overtime, leave, and allowances.
• Assist in applying for, renewing, and maintaining documentation for foreign worker work permits and related matters.
• Undertake other HR-related duties as assigned from time to time.

Skills

Recruitment & onboarding

Employee relations

Training coordination

English & Bahasa Malaysia

Teamwork & independence

Education

Bachelor’s Degree or Diploma in HRM/Business Admin

Tools

MS Office

Info-Tech HRMS

Job description

Job Responsibilities (JR):

1. Recruitment & Onboarding

Manage the end-to-end recruitment process, including job posting, screening, interviewing, and shortlisting candidates.

Coordinate onboarding activities for new hires, including orientation and induction programs.

Maintain and update employee records and HR databases.

2. Training & Development

Assist in identifying training needs and coordinating training programs for employees.

PIC for HRDC grant applications.

Maintain training records and related documentation.

3. Employee Relations & Discipline

Support the enforcement of company policies and procedures.

Handle employee disciplinary matters and escalation when necessary.

Assist in managing grievances, counseling sessions, and performance improvement plans.

4. Staff Welfare & Events

Plan and coordinate staff engagement activities and company events (e.g., annual dinner, festive celebrations, team building).

Support initiatives to improve employee morale and workplace culture.

Prepare various HR letters and documentation (e.g., confirmation, promotion, resignation, warning letters).

Handle and monitor staff attendance using the Info-Tech HRMS system.

Assist in compiling and verifying monthly attendance, overtime, leave, and allowances.

7. Others

Assist in applying for, renewing, and maintaining documentation for foreign worker work permits and related matters.

Undertake other HR-related duties as assigned from time to time.

Job Requirements

Education:

Bachelor’s Degree or Diploma in Human Resource Management, Business Administration, or a related field.

Experience:

Minimum 2-4 years of working experience in a similar HR role.

Knowledge & Skills:

Hands-on experience in recruitment, employee relations, and training coordination.

Proficient in Microsoft Office (Excel, Word, PowerPoint); knowledge of Info-Tech systems is an advantage.

Proficiency in English and Bahasa Malaysia is required. Mandarin proficiency is a strong advantage due to coordination with external stakeholders.

Ability to work independently and collaboratively within a team.

Familiarity with Malaysian labour laws and HR practices is a plus.

Willingness to adapt and take on ad hoc tasks as needed.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following languages are you fluent in?
• How many years' experience do you have in Human Resources (HR)?
• Which of the following Microsoft Office products are you experienced with?
• How many years' experience do you have in employee relations?
• How much notice are you required to give your current employer?

We have progressed significantly and now emerged as a reputable player in the niche market of development, design and construction of petrol stations which, requires considerable technical expertise, unsurpassed experience with equipment as well as working in the strict supervision and adherence of SAFETY regulations and requirements. We will run our own New Petrol Service Station near Bangi Area soon.

We have progressed significantly and now emerged as a reputable player in the niche market of development, design and construction of petrol stations which, requires considerable technical expertise, unsurpassed experience with equipment as well as working in the strict supervision and adherence of SAFETY regulations and requirements. We will run our own New Petrol Service Station near Bangi Area soon.