Senior Executive, HR Operations

Private Advertiser; Shah Alam; On-site; MYR 67,000 - 100,000; Full time

Job summary

Private Advertiser is seeking a proactive Senior Executive, HR Operations to drive daily HR functions and employee lifecycle processes. The role focuses on attendance, records, HR systems, and stakeholder coordination to ensure seamless HR operations.

The ideal candidate has 3–5 years of HR experience, strong knowledge of Malaysian labour laws, and hands-on payroll support. This position demands independent work in a fast-paced environment and offers exposure to multiple HR domains.

Qualifications

• Bachelor's degree in HR or related field.
• 3–5 years of HR experience.
• Strong knowledge of Malaysian labour laws and HR practices.

Responsibilities

• Monitor attendance and prepare reports for payroll processing.
• Maintain accurate employee records and update HR data.
• Administer HR systems (Inet, TAMS Module, Medical Module) and related updates.
• Coordinate with medical/insurance providers on employee movement and coverage matters.
• Support HRDF-related activities including grant applications and claims submission.
• Maintain training records, attendance, and reports.
• Manage administration of uniforms and stationery, including issuance and replenishment.
• Coordinate onboarding activities and ensure smooth first-day experience.
• Assist in exit interviews and offboarding processes.
• Support confirmation, probation review, and performance evaluations.
• Assist in handling grievances, disciplinary cases, and investigations.
• Ensure compliance with Malaysian labour laws.
• Support HR programs and internal communications.
• Organize employee engagement activities and programs.

Skills

HR operations

Payroll support

Employee lifecycle

Communication

Problem solving

Independent work

Education

Bachelor’s Degree in Human Resources

Tools

Inet HR System

TAMS Module

Medical Module

Job description

We are looking for a proactive and hands-on HR professional to join our team as a Senior Executive, HR Operations. This role plays a key part in driving operational excellence across daily HR functions, employee lifecycle processes, and administrative coordination to ensure smooth HR operations.

Key Responsibilities

HR Operations & Administration

• Monitor employee attendance and prepare daily/monthly attendance reports for payroll processing.
• Maintain accurate employee records and ensure timely HR data updates.
• Administer HR systems (e.g., Inet, TAMS Module, Medical Module) including duty roster, clocking appeals, and related updates.
• Coordinate with medical and insurance providers on employee movement and coverage matters.
• Support HRDF-related activities including grant applications and claims submission.
• Maintain and update training records, attendance, and reports.
• Manage and monitor the administration of uniforms and stationery, including issuance, tracking, and replenishment.

On/Offboarding & Employee Lifecycle

• Liaise with cross-functional teams to support new hires and employee movements (new joiners, transfers, resignations).
• Coordinate onboarding activities, including documentation and ensuring a smooth first-day experience.
• Assist in exit interview arrangements and offboarding processes.
• Support confirmation, probation review, and employee evaluation processes.

Employee Relations & Industrial Relations (IR)

• Assist in handling employee relations matters including grievances, disciplinary cases, and investigations.
• Ensure compliance with company policies and Malaysian labour laws.
• Support domestic inquiries and IR-related documentation

Performance Management

• Coordinate and support the end-to-end performance management cycle (goal setting, mid-year and annual reviews).
• Follow up with line managers and employees to ensure timely completion of appraisals.
• Provide guidance to employees and managers on performance management processes and tools.
• Assist in identifying performance gaps and support improvement or development plans.

Communication & Coordination

• Support communication of HR initiatives, policies, and updates via memo/email
• Liaise with HRBPs and relevant stakeholders to ensure smooth execution of HR activities
• Provide administrative and coordination support for HR programs and initiatives

Employee Engagement & Support

• Assist in organizing employee engagement activities and HR programs.
• Support initiatives to enhance employee experience and workplace culture.

Requirements

• Bachelor’s Degree in Human Resources, Business Administration, or related field.
• 3-5 years of relevant HR experience.
• Strong knowledge of Malaysian labour laws and HR practices.
• Hands-on experience in HR operations, payroll support, and employee lifecycle management.
• Good communication, coordination, and problem-solving skills.
• Able to work independently in a fast-paced environment.