HR Executive – Payroll & Administration

swaslink resources sdn bhd; Kajang; On-site; MYR 36,000 - 58,000; Full time

Benefits offered by this job

EPF

SOCSO

Medical Leave

Health Insurance

Friendly environment

Training provided

Job summary

Swaslink Resources Sdn Bhd, Kajang, Selangor, is seeking an HR Executive – Payroll & Administration to manage monthly payroll and general HR tasks for our workforce across Malaysia. You will ensure accurate records, timely processing of payroll, attendance, and statutory contributions while upholding privacy and accuracy.

Ideal candidates have proven payroll experience, familiarity with EPF, SOCSO, EIS, PCB, and strong Excel skills.

Qualifications

• Experience with payroll processing and HR administration.
• Familiar with EPF, SOCSO, EIS and PCB.
• Proficient in Microsoft Excel for payroll.
• Diploma or degree in HR/BA/Accounting preferred.

Responsibilities

• Process end-to-end monthly payroll.
• Manage attendance, leave and payroll records.
• Prepare statutory contributions (EPF, SOCSO, EIS, PCB).
• Maintain employee records and HR documentation.
• Prepare payslips and payroll reports.
• Support onboarding/offboarding and HR letters.
• Ensure compliance with Malaysian employment requirements.
• Address payroll-related employee enquiries.

Skills

Detail-oriented

Payroll processing

HR administration

Excel skills

English and Malay

Education

Diploma/Degree in HR

Tools

Payroll/HR systems

Job description

We are a trusted hostel management company based in Kajang, Selangor, providing accommodation and management services for workers across Malaysia.

Swaslink Resources Sdn Bhd is the first hostel management company in Malaysia to be certified under the PPKP programme by the Ministry of Human Resources and NIOSH, reflecting our commitment to providing safe and quality accommodation for workers.

What You'll Be Doing

As our HR Executive – Payroll & Administration, you will be responsible for managing monthly payroll and supporting day-to-day HR administration to ensure employee records, attendance, statutory contributions and payroll processes are accurate and completed on time.

Key Responsibilities:

• Handle end-to-end monthly payroll processing, including salary, allowances, overtime, deductions and claims.
• Manage employee attendance, leave, medical leave and payroll-related records.
• Prepare and process statutory contributions including EPF, SOCSO, EIS and PCB.
• Maintain accurate and updated employee records and HR documentation.
• Prepare payslips, payroll reports and other HR-related reports.
• Handle employee enquiries relating to salary, attendance, leave and payroll matters.
• Support employee onboarding and offboarding, including preparation of relevant documentation.
• Assist with employment letters, confirmation letters and other HR documents.
• Ensure HR and payroll practices comply with company policies and relevant Malaysian employment requirements.
• Support other HR and administrative matters when required.

We're Looking For Someone Who Is

• Detail-oriented and comfortable working with numbers.
• Responsible, trustworthy and able to handle confidential employee information.
• Experienced in payroll processing and HR administration.
• Familiar with EPF, SOCSO, EIS and PCB processes.
• Proficient in Microsoft Excel, especially for payroll calculations and employee records.
• Able to communicate effectively in Bahasa Malaysia and English.
• Able to work independently and meet monthly payroll deadlines.
• Prior experience using payroll/HR systems is an advantage.
• Diploma or Degree in Human Resources, Business Administration, Accounting or a related field is preferred.

Benefits

• EPF
• SOCSO
• Medical Leave
• Health Insurance
• Friendly and supportive working environment
• Training provided