HR and Admin Executive

Fuciphagus Agritech Sdn Bhd (Yan Wo Wang); Seberang Perai; On-site; MYR 40,000 - 72,000; Full time

Job summary

Fuciphagus Agritech Sdn Bhd (Yan Wo Wang) is seeking an experienced HR and Administration Executive in Penang to manage monthly payroll, HR operations, and essential office administration. The role requires hands-on payroll processing, meticulous documentation, and the ability to independently follow up on HR and administrative matters.

You will handle attendance, leaves, deductions, and statutory submissions while supporting recruitment, onboarding, and HR policy implementation.

Qualifications

• Hands-on payroll processing experience.
• Experience in HR operations and admin tasks.
• Ability to manage multiple deadlines and maintain records.

Responsibilities

• Prepare and process monthly payroll accurately and on time.
• Verify attendance, overtime, allowances, claims and deductions.
• Maintain HR records in HRIS and support recruitment/onboarding.
• Prepare employment letters and ensure compliance with policies.
• Coordinate office administration, licences, tenancy, and vendor relations.

Skills

Payroll processing

HR operations

Multi-tasking

Communication skills

MS Excel

Education

Bachelor’s degree in HR/BA

Tools

HRMS

Job description

We are looking for an experienced and responsible HR and Administration Executive to manage monthly payroll, day-to-day HR operations and essential office administration.

This role requires hands‑on payroll experience, strong attention to detail and the ability to independently follow up on HR and administrative matters.

Key Responsibilities

Payroll and HR Operations

Prepare and process monthly payroll accurately and on time.

Verify attendance, overtime, unpaid leave, allowances, claims and deductions.

Prepare payroll checking reports and statutory submissions.

Handle EPF, SOCSO, EIS, PCB and employee tax documentation.

Manage attendance, leave, claims and employee records in the HR system.

Support recruitment, interview coordination and onboarding.

Prepare employment letters and maintain HR documentation.

Respond to routine employee HR enquiries.

Support employee matters and the implementation of HR policies.

Administration and Office Support

Maintain organized physical and digital company records.

Track and coordinate the renewal of licences, tenancy agreement and contracts.

Prepare renewal documents and follow up on approvals and deadlines.

Coordinate office supplies, facilities and service providers.

Communicate hostel rules and follow up on hostel‑related issues.

Liaise with landlords, contractors and service providers when required.

Handle other reasonable HR and administrative duties assigned by management.

Requirements

Bachelor’s Degree in Human Resources, Business Administration or a relevant discipline.

Relevant HR working experience.

Hands‑on payroll processing experience is required.

Familiar with Malaysian payroll and statutory contribution requirements.

Organized and able to manage multiple deadlines.

Strong documentation and follow‑up skills.

Able to handle confidential information responsibly.

Good communication skills in English and Bahasa Malaysia.

Mandarin communication skills are an added advantage.

Experience using HRMS is an advantage.

Fuciphagus Agritech Sdn Bhd (FASB) is a Malaysia based company in Penang, incorporated in 2006. We are involve in premium foods product Edible Bird's Nest (EBN) from farming, harvesting, retailing, processing and R&D.