Human Resource Assistant – Payroll

KJTS Group; Kuala Lumpur; On-site; MYR 33,000 - 47,000; Full time

Job summary

KJTS Group in Kuala Lumpur is seeking a detail-oriented Payroll/HR Assistant to support monthly payroll processing, attendance checks, leave and overtime administration, and statutory contributions. You will maintain accurate employee records and assist with payroll documentation for new joiners and departures.

Ideal candidates hold a Diploma in Human Resource or related field with 1–2 years of payroll or HR administration experience; fresh graduates with internship are welcome.

Qualifications

• Diploma in Human Resource or related field.
• 1-2 years of experience in payroll or HR administration is preferred.
• Fresh graduates with relevant internship experience may also be considered.

Responsibilities

• Assist in preparing and processing monthly payroll accurately and on time.
• Check and verify employee attendance, overtime, leave, allowances and deductions.
• Assist with payroll processing using the Info Tech payroll system.
• Maintain and update employee payroll and personal information in the HR/payroll system.
• Assist in preparing and submitting statutory contributions, including EPF, SOCSO, EIS and PCB/MTD.
• Prepare payroll related reports and documentation for HR and management.
• Respond to basic employee enquiries regarding salary, deductions and leave.
• Assist with payroll documentation for new joiners and resigned employees.
• Ensure employee payroll information is handled with strict confidentiality.
• Maintain proper filing of payroll and HR documents.
• Support other HR administrative tasks and ad hoc duties as assigned.
• Perform basic administrative and clerical tasks to support the HR Department.
• Handle filing and proper documentation of HR and payroll records.
• Organize and maintain physical and electronic employee files.
• Assist with data entry and updating records.
• Perform other ad hoc HR and administrative duties assigned by the supervisor.

Skills

Payroll basics

HRIS proficiency

Excel

Attention to detail

Confidentiality

Communication

Teamwork

Time management

Education

Diploma in Human Resources or related field

Tools

Info Tech payroll system

Job description

Assist with monthly payroll processing, attendance verification, leave and overtime administration, statutory contributions and maintaining accurate employee records.

Key Responsibilities

Payroll & HR Support

• Assist in preparing and processing monthly payroll accurately and on time.
• Check and verify employee attendance, overtime, leave, allowances and deductions.
• Assist with payroll processing using the Info Tech payroll system.
• Maintain and update employee payroll and personal information in the HR/payroll system.
• Assist in preparing and submitting statutory contributions, including EPF, SOCSO, EIS and PCB/MTD.
• Prepare payroll related reports and documentation for HR and management.
• Respond to basic employee enquiries regarding salary, deductions and leave.
• Assist with payroll documentation for new joiners and resigned employees.
• Ensure employee payroll information is handled with strict confidentiality.

Administration Duties

• Maintain proper filing of payroll and HR documents.
• Support other HR administrative tasks and ad hoc duties as assigned.
• Perform basic administrative and clerical tasks to support the HR Department .
• Handle filing and proper documentation of HR and payroll records.
• Organize and maintain physical and electronic employee files.
• Assist with data entry and updating records.
• Perform other ad hoc HR and administrative duties assigned by the supervisor.

Requirements

Qualification and Experience

• Diploma in Human Resource or related field.
• 1-2 years of experience in payroll or HR administration is preferred.
• Fresh graduates with relevant internship experience may also be considered.

Knowledge and Skills Required

• Basic knowledge of Malaysian payroll and statutory requirements.
• Familiarity with HRIS/payroll systems is an advantage.
• Good knowledge of Microsoft Excel and Microsoft Office.
• Strong attention to detail and numerical accuracy.
• Good organizational and time management skills.
• Able to maintain confidentiality when handling sensitive employee information.
• Good communication and interpersonal skills.
• Able to work independently as well as within a team.