Payroll Executive

Confidential; Kuala Lumpur; On-site; MYR 45,000 - 62,000; Full time

Job summary

Confidential in Kuala Lumpur seeks an Executive for Rewards & HR Operations to support payroll, HR administration, employee services and HR operations. You will ensure accurate payroll processing, maintain employee records, and provide HR support while complying with policies and statutory requirements.

The role involves payroll administration, HR reporting and benefits coordination, with opportunities to grow within Rewards & HR Operations. Strong Excel skills and confidentiality are essential.

Qualifications

• Bachelor's degree in HR/related field required.
• 1–2 years' experience in payroll, HR operations or HR administration.
• Knowledge of Malaysian payroll, EPF/SOCSO/EIS/PCB and labour laws.
• Proficient in Excel and MS Office.

Responsibilities

• Process monthly payroll for Executive level and above.
• Verify payroll for Non-Executive employees.
• Ensure timely submission of EPF, SOCSO, EIS, PCB and other contributions.
• Prepare payroll reports for GL and cost centres.
• Handle payroll inquiries from employees and HR teams.
• Coordinate with payroll vendors and resolve system issues.
• Prepare employment letters and HR documents.
• Maintain confidential employee records and respond to leave/attendance inquiries.
• Prepare HR reports (headcount, labour cost, employee data).
• Assist in reviewing/updating HR policies and procedures.
• Support employee medical benefits, outpatient claims, SOCSO claims and insurance renewals.
• Support annual salary reviews and bonus exercises.

Skills

Attention to detail

Communication

Interpersonal skills

Confidential handling

Education

Bachelor's Degree in Human Resources, Business Administration or related

Tools

Microsoft Excel

Microsoft Office

Job description

Executive, Rewards & HR Operations (Payroll)

Location: Kuala Lumpur

About the Role

We are looking for a proactive and detail-oriented Executive, Rewards & HR Operations to support payroll, HR administration, employee services, and HR operations. You will work closely with internal stakeholders to ensure accurate payroll processing, maintain employee records, and provide HR support while ensuring compliance with company policies and statutory requirements.

Key Responsibilities:

Payroll Administration

• Process monthly payroll for Executive-level employees and above.
• Verify payroll prepared by HR teams for Non-Executive employees.
• Ensure timely submission of EPF, SOCSO, EIS, PCB and other statutory contributions.
• Prepare payroll reports, including General Ledger (GL) and Cost Centre reports for Finance.
• Handle payroll-related enquiries from employees, HR teams and external agencies.
• Coordinate with payroll vendors and resolve payroll system issues.

HR Administration & Operations

• Prepare employment letters and HR-related documents.
• Maintain employee records and personal files with strict confidentiality.
• Manage employee enquiries relating to leave, attendance and payroll.
• Prepare HR reports, including headcount, labour cost and employee data.

HR Policies & Employee Support

• Assist in reviewing and maintaining HR policies and procedures.
• Provide guidance on HR policies and employment-related matters.
• Support compliance with labour laws and company policies.

Employee Benefits

• Assist in managing employee medical benefits and insurance programmes when required.
• Support outpatient claims, guarantee letters and SOCSO claims.
• Assist with annual insurance renewal exercises.

Rewards & Reporting

• Support the annual salary review and bonus exercise.
• Prepare HR reports for management and government authorities.
• Perform other duties assigned by Management.

Requirements

• Bachelor's Degree in Human Resources, Business Administration or a related discipline.
• Minimum 1–2 years of experience in payroll, HR operations or HR administration.
• Knowledge of Malaysian payroll, statutory requirements (EPF, SOCSO, EIS and PCB) and labour legislation.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Able to handle confidential information professionally.
• Proficient in Microsoft Excel and Microsoft Office.

Why Join Us?

• Be part of a leading food manufacturing company.
• Exposure to end-to-end payroll and HR operations.
• Opportunities to grow your HR career in Rewards & HR Operations.
• Collaborative and supportive working environment