HR Executive

IOT Manufacturing Sdn Bhd; Pasir Gudang; On-site; MYR 45,000 - 73,000; Full time

Job summary

IOT Manufacturing Sdn Bhd is seeking an experienced Payroll & HR Administrator to manage monthly payroll, attendance, and foreign worker administration. You will ensure accurate payroll processing, maintain compliance with statutory requirements, and support HR functions across multiple areas.

The role requires a Diploma/Bachelor's degree in HR, Accounting or related fields and at least 3 years of payroll/attendance experience. Proficiency with i-Flexi and MS Office is advantageous.

Qualifications

• Diploma/Bachelor's degree in HR, Accounting, or related field.
• Minimum 3 years' payroll/attendance experience.
• Familiarity with local labour laws and statutory requirements.
• Proficient in MS Office; knowledge of i-Flexi is a plus.

Responsibilities

• Prepare and process monthly payroll including deductions and statutory contributions.
• Ensure accurate payroll records and timely salary disbursement.
• Handle payroll queries and resolve discrepancies.
• Monitor attendance, leaves, work schedules and timesheets.
• Address attendance-related issues and irregularities.
• Generate payroll reports for audits and management review.
• Maintain employee records in HRIS and payroll systems.
• Oversee foreign worker matters and related documentation.
• Coordinate with agencies such as JTK, Immigration, EPF, SOCSO, and embassies.
• Manage onboarding for foreign workers including airport pickup and bank setup.

Skills

Analytical skills

Attention to detail

Communication skills

Negotiation

Presentation

Education

HR/Accounting degree

Tools

i-Flexi

MS Excel

MS Word

PowerPoint

Job description

This role involves managing payroll operations, employee attendance and records, and foreign worker administration. You will ensure accurate and timely payroll processing, maintain compliance with statutory requirements, and support HR functions across multiple areas.

Key responsibilities

• Prepare and process monthly payroll, including salary calculations, overtime, allowances, deductions and statutory contributions such as EPF, SOCSO, EIS and income tax deductions
• Ensure accurate payroll records and timely salary disbursement
• Handle payroll-related queries and resolve discrepancies
• Monitor and manage employee attendance records, leave applications, work schedules and timesheets
• Address attendance-related issues and irregularities
• Generate payroll reports and provide necessary data for audits and management review
• Maintain and update employee records in HRIS and payroll systems
• Oversee the full spectrum of foreign worker-related matters
• Liaise with and submit required documentation to relevant agencies and local authorities, including KDN, Immigration, JTK and embassies
• Handle foreign worker onboarding arrangements, including airport pick-up, briefing, medical check-up and bank account setup

About you

• Diploma/Bachelor's Degree in Human Resources, Accounting, Business Administration or a related field
• At least 3 years of working experience in payroll, attendance management and/or related field
• Proficiency in payroll software (i-Flexi) is an added advantage
• Familiarity with local labour laws and statutory requirements
• Proficient in MS Office, i.e. Excel, Word and PowerPoint
• Strong analytical skills, high level of accuracy, confidentiality and problem-solving abilities
• Good communication, negotiation and presentation skills
• Able to work with minimum supervision in a challenging work environment