HR Executive

HSP POWER SYSTEMS SDN. BHD.; Butterworth; On-site; MYR 45,000 - 78,000; Full time

Job summary

HSP Power Systems is seeking an HR Executive to manage monthly payroll and related HR admin tasks at our Butterworth, Malaysia office. You will handle payroll processing, statutory compliance, training coordination, and employee engagement activities.

The ideal candidate has 2–3 years of HR experience with payroll knowledge, proficiency in Excel, and strong communication skills. This role requires confidentiality, integrity and the ability to manage multiple tasks within deadlines.

Qualifications

• Diploma or degree in HRM, Business Admin or related discipline.
• Minimum 2–3 years HR experience, with payroll processing exposure.
• InfoTech System experience is a plus.
• Good knowledge of Malaysian payroll practices and statutory requirements (EPF, SOCSO, EIS, PCB/MTD).
• Proficient in Microsoft Office applications, particularly Excel.
• Strong numerical, analytical and detail-oriented skills.
• Good communication, coordination and interpersonal skills.
• Able to handle confidential information with integrity and discretion.

Responsibilities

• Manage monthly payroll using INFOTECH Payroll System and ensure timely processing.
• Maintain payroll records for new joiners, resignations, salary changes, allowances, overtime and leave.
• Ensure accurate EPF, SOCSO, EIS and PCB/MTD contributions and deductions.
• Prepare monthly payroll reports, payslips, bank payment listings and related documents.
• Respond to payroll-related inquiries and maintain confidentiality.
• Assist in payroll reconciliation, audits and statutory submissions.
• Coordinate training needs analysis and annual training plan.
• Support HR communications and employee engagement activities.

Skills

Numerical skills

Analytical ability

Attention to detail

Communication

Interpersonal skills

Education

HR/Business degree

Tools

Excel

InfoTech System

Job description

Manage the monthly payroll process using the INFOTECH Payroll System, ensuring accurate and timely salary processing.

Maintain and update employee payroll records, including new joiners, resignations, salary adjustments, allowances, overtime, claims, unpaid leave and other payroll-related transactions.

Ensure accurate calculation and processing of statutory contributions and deductions, including EPF, SOCSO, EIS and PCB/MTD.

Prepare and verify monthly payroll reports, bank payment listings, payslips and other payroll-related documentation.

Liaise with Finance and relevant departments to ensure timely payroll verification, approval and payment.

Handle employees' payroll-related enquiries and provide clarification on salary, deductions, statutory contributions and other payroll matters.

Ensure proper payroll documentation, confidentiality and record-keeping.

Assist in payroll reconciliation, audits, statutory submissions and any payroll system updates or improvements.

Monitor changes in relevant statutory requirements and ensure payroll practices are updated accordingly.

B. Training & Development (T&D)

Coordinate the Company's annual Training Needs Analysis (TNA) and identify employees' training and development requirements in consultation with department heads.

Prepare and maintain the annual Training Plan and training calendar based on identified needs and business priorities.

Coordinate internal and external training programmes, including training arrangements, registration, logistics, attendance and post-training evaluation.

Liaise with training providers, consultants and relevant institutions to source suitable training programmes.

Administer HRD Corp-related matters, including training grant applications, claims and supporting documentation, where applicable.

Monitor training effectiveness through feedback, evaluation and follow-up assessments.

Maintain accurate training records, employee training history, attendance and training expenditure.

Monitor training budgets and utilisation, and prepare periodic training reports for Management.

Support the development of employees' competencies, skills and career development initiatives.

C. Employee Communication & Engagement

Assist and work closely with the assigned HR colleague in planning and coordinating employee communication and engagement activities.

Support the preparation and dissemination of internal announcements, HR notices, circulars, employee updates and other HR-related communications.

Assist in organising employee engagement activities, celebrations, welfare programmes and Company events.

Gather employee feedback and assist in communicating employees' concerns, suggestions and general enquiries to the appropriate HR personnel.

Support the coordination of employee briefings, policy awareness sessions and internal communication initiatives.

Ensure employee communications are delivered accurately, consistently and in a timely manner.

D. General HR Support

Maintain proper HR records, documentation and employee-related databases.

Assist in the preparation of HR reports, statistics and management presentations.

Support HR audits, policy implementation and process improvement initiatives.

Provide assistance to other HR functions and undertake additional duties as assigned by the immediate superior.

Job Requirements

Diploma or Degree in Human Resource Management, Business Administration or a related discipline.

Minimum 2–3 years of relevant HR working experience, preferably with hands-on payroll processing experience.

Experience in using the InfoTech System will be an added advantage.

Good knowledge of Malaysian payroll practices and statutory requirements, including EPF, SOCSO, EIS and PCB/MTD.

Experience in coordinating training programmes and handling HRD Corp-related matters will be an advantage.

Proficient in Microsoft Office applications, particularly Excel.

Good numerical skills, analytical ability and attention to detail.

Good communication, coordination and interpersonal skills.

Able to handle confidential information with a high level of integrity and discretion.

Self-motivated, organised and able to manage multiple tasks within stipulated deadlines.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources Executive?
• Which of the following types of qualifications do you have?
• Do you have Payroll Management experience?
• How many years of payroll experience do you have?
• How much notice are you required to give your current employer?

Machinery & Automation 101-1,000 employees

Your Trusted Partner in Marine & Power Generation Solutions.

HSP Power Systems (formerly Hong Seng Power) is a leading provider of diesel generator sets and marine engines, supported by global partnerships and decades of industry expertise.

With operations across multiple branches in Malaysia, we continue to expand and are looking for dynamic individuals to grow with us.

Your Trusted Partner in Marine & Power Generation Solutions.

HSP Power Systems (formerly Hong Seng Power) is a leading provider of diesel generator sets and marine engines, supported by global partnerships and decades of industry expertise.

With operations across multiple branches in Malaysia, we continue to expand and are looking for dynamic individuals to grow with us.