HR Executive

SmartHire by SEEK; Butterworth; On-site; MYR 42,000 - 66,000; Full time

Benefits offered by this job

Performance bonus

Personal accident insurance

9am–6pm schedule

Job summary

HSP Power Systems Sdn. Bhd. is seeking an HR Executive based in Butterworth, Penang to manage payroll, training, and general HR duties. You will work closely with the leadership team to ensure accurate payroll processing, timely reporting, and compliant statutory contributions.

The role covers Training Needs Analysis, HRD Corp matters, and employee engagement initiatives, with a supportive environment and clear career growth opportunities within a well-established team.

Qualifications

• Diploma or degree in HRM, business administration or related field.
• 2–3 years of HR experience including payroll processing.
• Mandarin and English fluency for stakeholder communication.
• Proficient in payroll software and MS Word/Excel.
• Knowledge of Malaysian payroll practices and statutory requirements.
• Experience coordinating training and HRD Corp matters.

Responsibilities

• Manage monthly payroll and accuracy of salaries, allowances, overtime, and claims.
• Maintain payroll records for new joiners, resignations, salary changes, unpaid leave.
• Handle statutory contributions: EPF, SOCSO, EIS, PCB/MTD.
• Prepare payroll reports and liaise with Finance for approvals.
• Support employees with payroll queries.
• Coordinate training needs analysis and training calendar.
• Administer HRD Corp training grants and claims.
• Drive employee engagement and internal communications.
• Provide general HR support and drive process improvements.

Skills

Payroll software

Microsoft Word

Microsoft Excel

InfoTech System

Mandarin

English

HR generalist

Payroll processing

Interpersonal skills

Education

Diploma/ Degree in HRM

Business Administration

Tools

InfoTech System

Job description

Our client HSP Power Systems Sdn. Bhd. is seeking a HR Executive to join their team!

This is a great opportunity for an experienced HR professional to take on a well-rounded generalist role covering payroll administration, training and development, and employee engagement. Based in Butterworth, Penang, this position offers the chance to make a real impact across the full HR function while working closely with a supportive leadership team.

What you'll be doing?

• Managing the payroll process: Running the monthly payroll using the INFOTECH Payroll System, ensuring salaries, allowances, overtime and claims are processed accurately and on time.
• Maintaining payroll records: Keeping employee payroll data up to date, including new joiners, resignations, salary adjustments and unpaid leave.
• Handling statutory contributions: Ensuring accurate calculation and processing of EPF, SOCSO, EIS and PCB/MTD in line with Malaysian regulations.
• Preparing payroll reports: Compiling payroll reports, bank payment listings, payslips and related documentation, and liaising with Finance for timely approvals.
• Supporting employees with payroll queries: Providing clear and helpful guidance on salary, deductions and statutory matters.
• Coordinating training initiatives: Leading the annual Training Needs Analysis, preparing the training calendar and coordinating internal and external training programmes.
• Managing HRD Corp matters: Administering training grant applications, claims and related documentation.
• Driving employee engagement: Supporting the planning of engagement activities, celebrations and internal communications to foster a positive workplace culture.
• Providing general HR support: Maintaining HR records, assisting with reports and supporting process improvement initiatives across the team.

Who are they looking for?

• Mandarin and English language skills: Mandarin proficiency is required to communicate effectively with Mandarin-speaking stakeholders, while English is needed for day-to-day business communication.
• Technical proficiency: Experience using payroll software along with Microsoft Word and Excel. Familiarity with the InfoTech System would be an added advantage.
• HR and payroll experience: Around 2 to 3 years of relevant HR experience is needed, including hands-on payroll processing.
• Payroll and statutory knowledge: A good understanding of Malaysian payroll practices and statutory requirements, including EPF, SOCSO, EIS and PCB/MTD.
• Relevant qualification: A Diploma or Degree in Human Resource Management, Business Administration or a related field is required.
• Training coordination exposure: Experience coordinating training programmes and handling HRD Corp-related matters would be well regarded.
• Strong interpersonal skills: Good communication, coordination and organisational abilities, with the discretion to handle confidential information appropriately.

Why you should consider this opportunity?

Our client offers an attractive remuneration package and other benefits, such as:

• Performance bonus to reward contributions
• Personal accident insurance coverage upon confirmation
• Working hours: Monday-Friday 9am-6pm