Executive, Admin Payroll

HONG LEONG INDUSTRIES BERHAD; Petaling Jaya; On-site; MYR 60,000 - 100,000; Full time

Job summary

Hong Leong Industries Berhad is seeking an experienced Executive, Admin Payroll to support end-to-end HR operations and payroll across the Group. The role covers onboarding, records, benefits, and monthly payroll processing in a dynamic corporate environment.

You will work with HRIS, ensure statutory submissions, assist audits, and coordinate administrative tasks. Diploma or Bachelor's in HR/BA with at least 5 years of HR/payroll experience in Malaysia is required; strong communication and

Qualifications

• Diploma or Bachelor's degree in Human Resources, Business Administration, or related.
• Minimum 5 years of HR operations and payroll experience.
• Familiar with Malaysian employment legislation and payroll statutory requirements.
• Experience handling payroll independently preferred.
• Knowledge of HRMS and payroll systems is a plus.
• Strong attention to detail and confidentiality.
• Good communication and interpersonal skills.

Responsibilities

• Manage end-to-end HR operations including onboarding, transfers, and offboarding.
• Maintain accurate employee records and HRMS data.
• Prepare HR letters and employment documents.
• Administer benefits, leave, and attendance records.
• Process monthly payroll and statutory submissions (EPF, SOCSO, PCB, HRDF).
• Handle payroll reports, inquiries, and year-end activities.
• Support HR audits and policy compliance.
• Assist with HRMS enhancements and system implementation.
• Coordinate recruitment administrative activities.
• Oversee general office administration and vendor management.
• Support continuous improvement and other HR projects.

Skills

HR ops

Payroll processing

HRMS systems

Confidentiality

Communication skills

Education

Diploma / Bachelor's in HR or BA

Tools

HRMS system

Payroll software

Job description

We are seeking an experienced Executive, Admin Payroll to support end-to-end HR operations and payroll administration across multiple companies within the Group. This role offers broad exposure to employee lifecycle management, payroll processing, HR systems, and office administration in a dynamic corporate environment.

Key Responsibilities:

Manage HR operational activities including onboarding, confirmation, employee transfers, and offboarding.

Maintain accurate employee records, HR documentation, and HRMS data.

Prepare HR letters and employment-related documents in accordance with company policies.

Administer employee benefits, leave management, attendance records, and other HR processes.

Process monthly payroll accurately and ensure timely statutory submissions, including EPF, SOCSO, EIS, PCB, and HRDF.

Handle payroll reports, reconciliations, employee payroll enquiries, and year-end payroll activities.

Support HR audits and ensure compliance with labour laws and internal policies.

Assist with HRMS enhancement and system implementation activities, including data validation, testing, and user support.

Coordinate recruitment administrative activities when required.

Oversee general office administration, facilities coordination, vendor management, and office upkeep.

Support continuous improvement initiatives and other HR projects assigned by management.

Job Requirements:

Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related discipline.

Minimum 5 years of experience in HR operations and payroll administration.

Familiar with Malaysian employment legislation and payroll statutory requirements.

Experience handling payroll independently is highly preferred.

Knowledge of HRMS and payroll systems will be an added advantage.

Strong attention to detail, organisational skills, and ability to maintain confidentiality.

Good communication and interpersonal skills.

Unlock job insights

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Payroll Executive?
• Which of the following types of qualifications do you have?
• Which of the following languages are you fluent in?
• How much notice are you required to give your current employer?

FMCG Manufacturing 1,001-5,000 employees

Hong Leong Industries Berhad(“HLI”) is a public listed company and its shares are traded on the Main Market of Bursa Malaysia Securities Berhad.

HLI is principally an investment holding company whilst the principal activities engaged by its subsidiaries are primarily in the following business segments :

Consumer Products - manufacture, assembly and distribution of motorcycles, scooters and related parts and products, as well as manufacturing and sale of ceramic tiles.

Industrial Products - manufacturing and sale of fibre cement and concrete roofing products.

HLI also has associated companies which are involved in the manufacture and assembly of motorcycles, motorcycle engines and spare parts as well as manufacture and sale of newsprint and related paper products.

Personal Data - The Hong Leong Group use personal data in accordance with the Hong Leong Group Privacy Notice (New Applicants) which can be found at [http://www.hongleong.com.my/HLG_Privacy Notice_New _Applicants.pdf]. By providing to us your personal data, you hereby consent to the processing of your personal data in accordance with the said Privacy Notice.

Hong Leong Industries Berhad(“HLI”) is a public listed company and its shares are traded on the Main Market of Bursa Malaysia Securities Berhad.

HLI is principally an investment holding company whilst the principal activities engaged by its subsidiaries are primarily in the following business segments :

Consumer Products - manufacture, assembly and distribution of motorcycles, scooters and related parts and products, as well as manufacturing and sale of ceramic tiles.

Industrial Products - manufacturing and sale of fibre cement and concrete roofing products.

HLI also has associated companies which are involved in the manufacture and assembly of motorcycles, motorcycle engines and spare parts as well as manufacture and sale of newsprint and related paper products.

Personal Data - The Hong Leong Group use personal data in accordance with the Hong Leong Group Privacy Notice (New Applicants) which can be found at [http://www.hongleong.com.my/HLG_Privacy Notice_New _Applicants.pdf]. By providing to us your personal data, you hereby consent to the processing of your personal data in accordance with the said Privacy Notice.