HR cum Admin Manager

Sri Jeyasumi Sdn Bhd; Petaling Jaya; On-site; MYR 42,000 - 68,000; Full time

Job summary

Sri Jeyasumi Sdn Bhd is seeking an HR & Office Administrator to manage the full employee lifecycle and daily office operations in Malaysia. You will handle recruitment, onboarding, HR documentation, and staff record-keeping with discretion and accuracy.

You will coordinate with management on HR policies, training, attendance, leave records, and office procurement while ensuring a professional and compliant workplace environment.

Qualifications

• Experience in managing full recruitment lifecycle.
• Onboarding and employee record maintenance.
• Preparation of HR documents and letters.
• Attendance, leave, and exit processes.
• Office administration and daily operations.
• Confidential handling of HR data.
• Bilingual: English, Bahasa Malaysia, Mandarin.
• Proficient in MS Word and Excel.

Responsibilities

• Handle full recruitment process, including postings, resume screening, interview arrangements, candidate communication, and offer letters.
• Manage onboarding: employment docs, orientation, and records maintenance.
• Prepare and maintain HR documents: contracts, letters, and related correspondence.
• Monitor staff attendance, leave, and related records.
• Handle resignations, notice periods, exit procedures, and staff clearance.
• Maintain HR policies and employee handbook.

Skills

HR management

Recruitment

Onboarding

Office administration

Microsoft Office

Tools

Microsoft Office

Job description

This role encompasses Human Resources Management and Office Administration responsibilities, supporting the full employee lifecycle and day-to-day office operations.

Key responsibilities:

Handle the full recruitment process, including job postings, resume screening, interview arrangements, candidate communication, and preparation of offer letters

Manage employee onboarding, including employment documentation, staff orientation, and maintenance of employee records

Prepare and maintain HR documents, including employment contracts, confirmation letters, warning letters, resignation letters, and other HR-related correspondence

Monitor and maintain staff attendance, punctuality, annual leave, medical leave, and other leave records

Handle employee resignations, notice periods, exit procedures, and staff clearance

Maintain and update the employee handbook, HR policies, and internal procedures

Assist in handling staff matters, workplace issues, and employee inquiries

Coordinate staff training, performance reviews, probation assessments, and employee confirmation processes

Manage daily office operations and ensure the office is maintained in an orderly and professional manner

Handle office supplies, stationery, equipment, furniture, and other administrative purchases

Ensure all HR documentation and employee information are accurate, properly maintained, and kept confidential

Coordinate with building management, landlords, contractors, suppliers, and service providers on office-related matters

Monitor and coordinate office utility bills, rental payments, maintenance matters, and other administrative expenses

Maintain proper filing systems for company documents, invoices, receipts, contracts, and other administrative records

Assist with company licensing, permit applications, renewals, and other administrative documentation

Coordinate internal announcements, meetings, staff activities, and company events

Requirements

Able to speak English, Bahasa Malaysia, and Mandarin.

Basic knowledge of HR and office administration.

Familiar with Microsoft Office (Word and Excel).

Responsible, organised, detail-oriented, and willing to learn.

Able to work independently and handle multiple tasks.