Admin Cum HR

ROCK MAESTRO SDN. BHD.; Kuching; On-site; MYR 36,000 - 60,000; Full time

Job summary

ROCK MAESTRO SDN. BHD. is seeking an HR and Admin Executive to manage daily administrative activities, support HR processes, and ensure compliant employee records in Malaysia.

You will assist recruitment, onboarding, payroll support, and documentation while maintaining confidentiality and working with Excel and MS Office in a fast-paced office in Kuching, Sarawak.

Qualifications

• Diploma or Bachelor’s degree in HR, business admin, or related field.
• 1-3 years HR and admin experience preferred.
• Knowledge of Malaysian employment laws and statutory contributions.
• Proficient in Excel and MS Office, good communication skills.
• Ability to handle confidential information and multitask.

Responsibilities

• Assist in recruitment, job ads, candidate screening, interview arrangements and onboarding.
• Maintain employee files, attendance, leave balances and databases.
• Prepare HR documents including offer letters, contracts, confirmations, warnings, resignation letters.
• Monitor staff attendance, overtime, leave, medical leave and records.
• Assist in payroll preparation including salary data, allowances, deductions, overtime and unpaid leave.
• Coordinate statutory contributions and submissions (EPF, SOCSO, EIS, PCB/MTD).
• Support in performance appraisals, training and employee engagement activities.
• Assist in HR policy implementation and disciplinary matters.
• Manage daily office administration, filing, correspondence and document control.
• Handle telephone calls, emails and general enquiries.

Skills

HR administration

Recruitment coordination

Payroll knowledge

MS Excel

Communication

Organizational skills

Education

Diploma or Bachelor's in HR / Business Administration

Tools

Microsoft Office

Payroll systems

Job description

To manage daily administrative activities and provide HR support, ensuring efficient office operations, proper employee documentation, effective recruitment coordination and compliance with company policies and applicable Malaysian employment requirements.

Key responsibilities

Assist in recruitment, job advertisements, candidate screening, interview arrangements and onboarding

Maintain employee personal files, attendance records, leave balances and employee databases

Prepare HR documents, including offer letters, employment contracts, confirmation letters, warning letters and resignation acceptance letters

Monitor staff attendance, overtime, annual leave, medical leave and other employee records

Assist in payroll preparation, including salary data, allowances, deductions, overtime and unpaid leave

Coordinate statutory contributions and submissions, including EPF, SOCSO, EIS and PCB/MTD, where assigned

Assist in managing probation reviews, performance appraisals, staff training and employee engagement activities

Support disciplinary matters, grievance handling and HR policy implementation

Manage daily office administration, filing, correspondence and document control

Handle telephone calls, emails and general enquiries

About you

Diploma or Bachelor's Degree in Human Resources, Business Administration or a related field

Preferably 1-3 years of relevant HR and administrative experience

Basic knowledge of Malaysian employment laws and statutory contributions

Familiarity with payroll systems and Microsoft Office, especially Excel

Good written and verbal communication skills in English and Bahasa Malaysia

Strong organisational skills, attention to detail and ability to manage multiple tasks

Trustworthy and able to handle confidential information

Able to work independently and meet deadlines