HR cum Admin Executive

BIOLIVE (M) SDN BHD; Sungai Buloh; On-site; MYR 39,000 - 58,000; Full time

Job summary

BIOLIVE (M) SDN BHD is seeking a proactive HR & Administration Executive to support daily operations, recruitment, onboarding, offboarding, and training coordination. You will maintain employee records, monitor attendance, and handle HR documents while ensuring confidentiality.

The role requires a Diploma or Bachelor's in HRM or Business Admin, 1–2 years of HR/administration experience, and proficiency in MS Office. Strong communication in English and Bahasa Malaysia is essential.

Qualifications

• Diploma or Bachelor's Degree in HRM, Business Administration or a related field.
• 1–2 years of working experience in HR and administration.
• Experience coordinating and managing employee training and development programmes.
• Basic knowledge of HR functions, including recruitment, attendance, leave administration and employee records.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Good command of English and Bahasa Malaysia.
• Good communication, interpersonal and organizational skills.
• Detail-oriented, responsible and able to maintain confidentiality.
• Able to work independently, multitask and meet deadlines.

Responsibilities

• Assist with daily HR and administrative operations.
• Handle recruitment activities, including job posting, resume screening and interview arrangements.
• Coordinate interviews and communicate with candidates.
• Prepare and issue HR-related documents and correspondence, including employment letters, confirmation letters, warning letters, memos, and other official communications.
• Coordinate employee onboarding and offboarding processes, including documentation, staff ID/access cards, and asset handover.
• Maintain and update employee records and personal files.
• Monitor attendance, leave, medical certificates and other employee records.
• Coordinate internal and external employee training programmes.
• Maintain employee training records and monitor training requirements.
• Assist HODs in identifying employee development and training needs.
• Handle basic employee inquiries regarding HR policies, leave and attendance.
• Maintain proper filing of HR and company documents.
• Assist with office administration, including supplies, documents and general coordination.
• Assist in organizing company activities, meetings and employee events.
• Support management with general administrative tasks and reports.
• Ensure HR and administrative matters are handled accurately and confidentially.
• Coordinate office supplies, stationery, pantry supplies, equipment and maintenance.
• Monitor office facilities and ensure a clean, safe and professional working environment.
• Perform other duties assigned by management.

Skills

HR operations

Recruitment coordination

Attendance management

Office administration

Communication

Multitasking

Education

Diploma/Bachelor's in HRM

Tools

Microsoft Excel

Microsoft Word

Job description

This role involves supporting daily HR and administrative operations, including recruitment activities, employee onboarding and offboarding, training coordination, and general office administration.

Key responsibilities

Assist with daily HR and administrative operations.

Handle recruitment activities, including job posting, resume screening and interview arrangements.

Coordinate interviews and communicate with candidates.

Prepare and issue HR-related documents and correspondence, including employment letters, confirmation letters, warning letters, memos, and other official communications

Coordinate employee onboarding and offboarding processes, including documentation, staff ID/access cards, and asset handover

Maintain and update employee records and personal files.

Monitor attendance, leave, medical certificates and other employee records.

Coordinate internal and external employee training programmes.

Maintain employee training records and monitor training requirements.

Assist HODs in identifying employee development and training needs.

Handle basic employee inquiries regarding HR policies, leave and attendance.

Maintain proper filing of HR and company documents.

Assist with office administration, including supplies, documents and general coordination.

Assist in organizing company activities, meetings and employee events.

Support management with general administrative tasks and reports.

Ensure HR and administrative matters are handled accurately and confidentially.

Coordinate office supplies, stationery, pantry supplies, equipment and maintenance.

Monitor office facilities and ensure a clean, safe and professional working environment..

Perform other duties assigned by management.

About you

Diploma or Bachelor's Degree in Human Resource Management, Business Administration or a related field.

Minimum 1–2 years of working experience in HR and administration.

Experience in coordinating and managing employee training and development programmes.

Basic knowledge of HR functions, including recruitment, attendance, leave administration and employee records.

Proficient in Microsoft Office applications, especially Excel and Word.

Good command of English and Bahasa Malaysia

Good communication, interpersonal and organizational skills.

Detail-oriented, responsible and able to maintain confidentiality.

Able to work independently, multitask and meet deadlines.

Unlock job insights

Your application will include the following questions:

• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources and Administration Executive?
• Which of the following types of qualifications do you have?
• How many years' experience do you have in a training & development role?
• Which of the following Microsoft Office products are you experienced with?
• How much notice are you required to give your current employer?

What can I earn as a Human Resources and Administration Executive