HR & Admin Assistant

FHM Equipment Sdn Bhd; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

FHM Equipment Sdn Bhd is seeking a proactive HR and Administrative Assistant to support daily HR and administrative activities in Kuala Lumpur. You will manage employee records, assist payroll processes, coordinate onboarding and offboarding, and handle general office duties with accuracy and discretion.

The role requires good communication skills, basic MS Office knowledge, and the ability to multitask in a fast-paced environment.

Qualifications

• SPM / STPM / Certificate / Diploma in Human Resources, Business Administration, Management or a related field.
• Previous experience in HR or administration is an advantage.
• Good communication and interpersonal skills.
• Basic knowledge of Microsoft Office (Word, Excel and Outlook).
• Good organizational and time-management skills.
• Able to handle confidential employee information with integrity and discretion.
• Detail-oriented, responsible and willing to learn.
• Able to work independently and as part of a team.
• Good command of English and Bahasa Malaysia. Mandarin/Cantonese is an added advantage.
• Able to multitask and work in a fast-paced environment.
• Positive attitude, hardworking and responsible.

Responsibilities

• Assist in daily HR and administrative activities.
• Handle employee records, personal files and HR documentation.
• Prepare HR-related documents.
• Assist in maintaining attendance, leave and employee records.
• Assist with payroll preparation and submission of relevant information to the payroll team.
• Coordinate employee onboarding and offboarding processes.
• Handle general office administration, filing and documentation.
• Manage office supplies and liaise with suppliers when required.
• Assist in preparing reports, letters, memos and other company documents.
• Answer phone calls, emails and handle general enquiries.
• Support management and other departments with administrative tasks.
• Ensure HR and administrative records are accurate, updated and properly maintained.
• Perform other HR and administrative duties assigned by the management.

Skills

Communication skills

Interpersonal skills

Organizational skills

Time-management

Detail-oriented

Teamwork

Multitasking

Education

SPM/STPM/Certificate/Diploma in HR-related field

Related degree/qualification

Tools

Microsoft Office (Word, Excel and Outlook)

Job description

Assist in daily HR and administrative activities.

Handle employee records, personal files and HR documentation.

Prepare HR-related documents.

Assist in maintaining attendance, leave and employee records.

Assist with payroll preparation and submission of relevant information to the payroll team.

Coordinate employee onboarding and offboarding processes.

Handle general office administration, filing and documentation.

Manage office supplies and liaise with suppliers when required.

Assist in preparing reports, letters, memos and other company documents.

Answer phone calls, emails and handle general enquiries.

Support management and other departments with administrative tasks.

Ensure HR and administrative records are accurate, updated and properly maintained.

Perform other HR and administrative duties assigned by the management.

Job Requirements:

SPM / STPM / Certificate / Diploma in Human Resources, Business Administration, Management or a related field.

Previous experience in HR or administration is an advantage.

Good communication and interpersonal skills.

Basic knowledge of Microsoft Office (Word, Excel and Outlook).

Good organizational and time-management skills.

Able to handle confidential employee information with integrity and discretion.

Detail-oriented, responsible and willing to learn.

Able to work independently and as part of a team.

Good command of English and Bahasa Malaysia. Mandarin/Cantonese is an added advantage.

Able to multitask and work in a fast-paced environment.

Positive attitude, hardworking and responsible.