HR Admin

Private Advertiser; Petaling Jaya; On-site; MYR 31,000 - 47,000; Full time

Job summary

Private Advertiser in Malaysia is seeking a detail-oriented HR Administrator to support HR operations, employee records, attendance and daily administrative tasks.

You will maintain HR files, prepare letters, assist with onboarding, payroll support, recruitment administration, and handle inquiries with confidentiality. Fresh graduates encouraged to apply and you will work with MS Office in a busy office environment.

Qualifications

• Minimum SPM, Diploma, or equivalent qualification in Human Resource Management or Business Administration.
• 1–2 years of HR administration or general administrative support experience.
• Proficient with MS Office (Excel, Word, Outlook) and good English/Bahasa Malaysia communication.

Responsibilities

• HR Administration & Documentation: maintain and update employee files and HR records; prepare employment letters and other correspondence.
• HR Operations Support: assist payroll by compiling attendance, overtime, and leave; coordinate recruitment activities and candidate documentation.
• Onboarding & Offboarding: support documentation and administrative arrangements for new hires and exits.
• General Administration: manage office supplies, facilities, liaise with vendors, and support HR team daily activities.
• Other Responsibilities: adapt to changes in duties as required and assist government agencies if needed.

Skills

Attention to detail

Multitasking

Communication skills

Education

Diploma in HR / Business Administration

Tools

Microsoft Office

Job description

We are seeking a detail-oriented HR Administrator to support HR operations, employee records, documentation, attendance and daily administrative tasks.

Key Responsibilities

HR Administration & Documentation

Maintain and update employee personal files, HR records, and employee databases, ensuring accuracy and confidentiality.

Prepare and organise HR-related documents, including employment letters, confirmation letters, and other employee correspondence.

Assist in monitoring employee attendance, leave records, medical certificates, and other HR-related matters.

Maintain proper filing systems for both physical and electronic HR documentation.

Support employee onboarding and offboarding processes, including documentation preparation and administrative arrangements.

HR Operations Support

Assist with payroll preparation by compiling and verifying attendance, overtime, leave, and other relevant payroll information.

Provide administrative support for recruitment activities, including interview arrangements and candidate documentation.

Assist in coordinating employee welfare activities, HR announcements, and internal communications.

Respond to general employee enquiries and elevate matters to the appropriate HR personnel when necessary.

Prepare and update HR reports, trackers, and administrative records as required.

General Administration

Manage office supplies, stationery, and other administrative requirements.

Coordinate office maintenance, facilities arrangements, and general office-related matters.

Liaise with vendors, service providers, and relevant external parties when required.

Support the HR team in daily administrative and operational activities.

Other Responsibilities

Job duties and responsibilities may be revised, modified, or reassigned from time to time based on the Company's operational needs, business requirements, and management's discretion.

May be required to travel to government departments, external agencies, or other locations for work-related matters when necessary.

Undertake any other duties and responsibilities as assigned by management from time to time.

Job Requirements

Minimum SPM, Diploma, or equivalent qualification in Human Resource Management, Business Administration, or a related field.

At least 1–2 years of experience in HR administration or general administrative support is preferred.

Basic knowledge of HR processes, employee documentation, and attendance management.

Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.

Good organisational skills with strong attention to detail.

Able to handle confidential employee information professionally.

Good communication skills in English and Bahasa Malaysia.

Able to multitask, work independently, and meet deadlines.

Fresh graduates with relevant qualifications are encouraged to apply.