HR Assistant/ Executive

MOG GROUP OF COMPANIES; Kajang; On-site; MYR 20,000 - 31,000; Full time

Job summary

MOG GROUP OF COMPANIES is seeking a detail-oriented HR Assistant specializing in general HR and administration to join our HR team in Kajang. You will support recruitment, maintain employee records, oversee benefits administration, and provide essential HR support to ensure smooth department operations.

Key duties include onboarding new hires, maintaining HRIS records, managing payroll-related timesheets and leave, and assisting with training activities.

Qualifications

• Must be willing to work at Kajang.
• Diploma in Human Resources or Administration or related field preferred.
• Proven experience in payroll processing and administration, preferably in a retail environment.
• Mandarin speaker would be added advantage in order to deal with stakeholders.
• Exceptional attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent communication and interpersonal skills.

Responsibilities

• Assist in recruitment by posting ads, scheduling interviews, and coordinating with candidates.
• Maintain and update employee records in the HRIS.
• Assist with onboarding and integration of new hires.
• Manage employee benefits programs including health insurance and leave.
• Support HR staff with employee relations and performance processes.
• Prepare HR documents such as contracts and offer letters.
• Ensure compliance with labor laws and company policies.
• Assist with payroll timesheets and leave records.
• Organize training and development programs.
• Provide admin support for HR meetings and events.
• Respond to employee inquiries about HR policies.
• Handle confidential information discreetly.

Skills

Recruitment coordination

Payroll processing

HRIS

Onboarding

Employee relations

Communication skills

Confidentiality

Education

Diploma in Human Resources or Administration

Tools

HRIS software

Job description

We are seeking a detail-oriented and dedicated HR Assistant with a specialization in general HR and administration task to join our HR team. You will be responsible for assisting with recruitment, employee records management, benefits administration, and providing general HR support to ensure smooth operations within the department.

Key Responsibilities

• Assist in the recruitment process by posting job advertisements, scheduling interviews, and coordinating with candidates.
• Maintain and update employee records in the HRIS (Human Resources Information System).
• Assist with onboarding new employees, ensuring all documentation is completed and new hires are properly integrated into the company.
• Help manage employee benefits programs, including health insurance, retirement plans, and leave management.
• Support HR staff with employee relations and performance management processes.
• Prepare and maintain HR-related documents, such as contracts, offer letters, and confidentiality agreements.
• Ensure compliance with labor laws and company policies in all HR processes.
• Assist with payroll processing by ensuring accurate timesheet submission and leave records.
Help organize and coordinate employee training and development programs.
• Provide administrative support for HR-related meetings, events, and other initiatives.
Respond to employee inquiries related to HR policies, procedures, and benefits.
• Handle confidential information with discretion and professionalism.

Qualifications

• Must be willing to work at Kajang.
• Diploma in Human Resources or Administration or related field preferred.
• Proven experience in payroll processing and administration, preferably in a retail environment.
• Mandarin speaker would be added advantage in order to deal with stakeholders.
• Exceptional attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent communication and interpersonal skills.