HR and Admin Assistant

Private Advertiser; Kuching; On-site; MYR 2,600 - 3,800; Full time

Job summary

Private Advertiser is seeking a responsible HR & Admin Assistant in Malaysia. The role covers daily HR tasks, maintaining records, recruitment assistance, onboarding and payroll support.

The ideal candidate has a Diploma/Degree in HR or related field, familiarity with Malaysian payroll rules, and strong MS Word/Excel skills. You will speak English, Bahasa Malaysia, and Mandarin for work-related communication.

Qualifications

• Diploma/Degree in HR or related field preferred
• Experience in payroll preparation and statutory contributions (EPF, SOCSO, EIS & HRDF) preferred
• Good knowledge of Malaysian HR and payroll procedures
• Proficient with MS Word and Excel

Responsibilities

• Assist with daily HR and administrative matters
• Maintain employee records, attendance, leave and personnel documentation
• Assist with recruitment, interview arrangements and onboarding
• Prepare HR letters, forms, reports and other documentation
• Assist with payroll-related information and statutory matters when required
• Handle general office administration, filing and correspondence
• Coordinate with staff and management on HR and administrative matters
• Perform other related duties assigned by management

Skills

Organised

Detail-oriented

English communication

Bahasa Malaysia communication

Mandarin/Chinese communication

Education

Diploma/Degree in HR or related field

Tools

Microsoft Word

Excel

Job description

We are looking for a responsible and well-organised HR & Admin Assistant to join our team.

Key responsibilities

Assist with daily HR and administrative matters

Maintain employee records, attendance, leave and personnel documentation

Assist with recruitment, interview arrangements and onboarding

Prepare HR letters, forms, reports and other documentation

Assist with payroll-related information and statutory matters when required

Handle general office administration, filing and correspondence

Coordinate with staff and management on HR and administrative matters

Perform other related duties assigned by management

About you

Diploma/Degree in Human Resources, Business Administration or related field preferred

Experience in payroll preparation and statutory contributions (EPF, SOCSO, EIS & HRDF) is preferred

Good knowledge of Malaysian HR and payroll procedures

Good computer skills, particularly Microsoft Word and Excel

Responsible, organised, detail-oriented and able to work independently

Must be able to speak Mandarin/Chinese for work-related communication

Able to communicate in English and Bahasa Malaysia