HR and Admin Assistant

Nasa Products (M) Sdn Bhd; Petaling Jaya; On-site; MYR 39,000 - 54,000; Full time

Job summary

Nasa Products (M) Sdn Bhd in Petaling Jaya is seeking an HR/Administration assistant to support daily HR operations, attendance, leave records, and training coordination. You will assist with HRDF grants, staff claims, asset management, and liaise with government agencies as needed.

The role also involves updating the organization chart, handling recruitment for foreign staff, and aiding ISO quality management audits. Strong communication and MS Office skills are essential.

Qualifications

• Degree/Post Graduate Diploma/Professional Degree in Human Resources Management or equivalent.
• 2-3 years HR / Admin experience preferred; fresh graduates encouraged.
• Proficient in Bahasa Malaysia and English; good communication skills.
• Computer literate with Microsoft Office; own transport is an advantage.

Responsibilities

• Assist in HR matters including attendance updates, leave records, and daily admin tasks.
• Coordinate training programs, needs analysis, evaluation, and registration.
• Support HRDF grants, payments, and claims processing.
• Assist in staff monthly claims and maintain organization chart monthly.
• Assist in hiring foreign employees and liaise with government agencies.
• Maintain internal audit system related to ISO Quality Management.
• Handle SOCSO, HRDF, and other statutory matters; perform ad hoc process improvements.
• Provide general administrative support and office asset management.

Skills

Interpersonal skills

Independent worker

Attention to detail

Communication skills

Education

Bachelor's degree in Human Resources Management

Tools

Microsoft Office

Job description

Assist in handling HR-related matters such as daily attendance updates / leave records

Prepare monthly overtime for drivers and HQ (when necessary)

Coordinate training programs, training needs analysis, training evaluation, training bond, training registration and update training report in the excel

Assist in applying HRDF grants, payments and claims

Assist in handling staff monthly claims

Update organization chart on a monthly basis

To manage the hiring of foreign employees & liaison with the respective government agencies ie, Jabatan Imigresen Negara, Kementerian Dalam Negeri, FOMEMA, etc & all other related issues

To assist in maintaining a comprehensive internal audit system in relation to ISO: Quality Management

Assist in handling statutory related matters (SOCSO, HRDF etc.)

Carry out Ad Hoc task or projects for continuous work process improvement from time to time as required by the superior/ the Company

Administrative Tasks

Manage and maintain the filing system to ensure it is up to date and easily accessible as and when required

Handle insurance matter for office and factory employees

To upkeep company assets, facilities and equipment including managing alarm system, telephone, email system, door access control, CCTV, lift, printer, water filter, aircond and etc (building maintenance)

Record and prepare monthly reports of admin and general expenses (petty cash reimbursement)

Liaison with suppliers to get quotations related to Admin matters. (eg: Cleaning services, aircond and etc.)

Purchase, prepare and arrange delivery of office stationery, pantry supplies and etc.

Liaise with relevant body/institution/organization related to Admin matters

Conduct overall administration activities including asset management, information technology management etc.

To provide general administrative support to the department as such upkeep documentations, staff travel support services which include hotel booking, flight booking etc.

To monitor the office environment to ensure good house - keeping and good condition of equipment and premises in accordance with an established set of guidelines/standards; and take corrective steps to ensure its enforcement.

Requirements

Candidate must possess at least Degree/Post Graduate Diploma/Professional Degree in Human Resources Management or equivalent.

Preferably candidate with minimum 2-3 years full set of experience in Human Resources Management / similar position.

Fresh graduate are encourage

Required language(s): Bahasa Malaysia, English

Computer literate, knowledge in Microsoft Office

Possess own transportation

Good interpersonal skills, responsible and able to work independently