HR Executive

Equalbase; Malaysia; On-site; MYR 39,060 - 55,800; Full time

Job summary

A fast-growing HR consultancy in Kuala Lumpur is looking for a proactive HR Executive to support day-to-day HR operations, compliance with local laws, and drive employee engagement initiatives. You will manage the full recruitment cycle, oversee payroll and statutory compliance, and coordinate staff engagement efforts. The ideal candidate should have a relevant diploma or degree, 3-5 years of experience in HR, and familiarity with Malaysian Labour Law. MC Office proficiency is essential for this dynamic role.

Qualifications

• Minimum 3-5 years of relevant HR experience, preferably in a regional or generalist role.
• Familiarity with Malaysian Labour Law and statutory requirements.

Responsibilities

• Support end-to-end HR processes from onboarding to offboarding.
• Manage the full recruitment cycle for roles in Malaysia.
• Administer all Work Pass processes ensuring compliance.
• Organize staff engagement initiatives and contribute to a positive workplace culture.

Skills

Excellent communication

Interpersonal skills

Coordination skills

Ability to manage multiple tasks

Education

Diploma or Degree in Human Resource Management

Business Administration or related discipline

Tools

MS Office

HRIS systems

Job description

We are seeking a proactive and detail-oriented HR Executive to join our growing team in Kuala Lumpur. The successful candidate will play a key role in supporting day‑to‑day HR operations, ensuring compliance with local employment laws, recruitment, administrative coordination and driving employee engagement initiatives. This position is ideal for someone who is passionate about people and enjoys working in a dynamic and fast‑paced environment.

Key Responsibilities

1. Employee Lifecycle & HR Operations

Support end-to-end HR processes from onboarding to offboarding, ensuring a smooth and positive employee experience.

Maintainaccurate and up-to-date employee records in the HRIS system.

Assist with administrative tasks including contract preparation, confirmation letters, and HR documentation.

2. Recruitment & Talent Acquisition

Manage the full recruitment cycle for roles in Malaysia, including candidate sourcing, screening, interview coordination, and onboarding.

Conduct qualification verifications and assess cultural fit.

Oversee internship programs, liaising with schools/universities and acting as the main point of contact for interns.

3. Payroll & Statutory Compliance

Consolidate and communicate monthly payroll changes to the external payroll vendor.

Review payroll reports and prepare necessary documentation for management approval.

Ensure compliance with local employment regulations and statutory requirements.

4. Work Pass & Immigration Matters

Administer all Work Pass processes, including new applications, renewals, and cancellations, ensuring compliance with government regulations.

Assist in registering employees for internal and external training programs.

Maintain accurate and updated training records.

6. Performance Management

Support the coordination of performance review cycles, assisting managers and employees through the process.

7. Employee Engagement, CSR & ESG Activities

Organize and coordinate staff engagement initiatives, including charity, CSR, and ESG-related activities to foster a positive workplace culture.

8. General HR & Administrative Support

Handle ad‑hoc HR and administrative tasks as assigned by supervisors or the HQ HR team.

Candidate Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
• Minimum 3-5 years of relevant HR experience, preferably in a regional or generalist role.
• Familiarity with Malaysian Labour Law and statutory requirements.
• Proficiency in MS Office and HRIS systems.
• Excellent communication, interpersonal, and coordination skills.
• Able to manage multiple tasks and work independently in a structured and organized manner.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.