HR Assistant

YCSG Industrial; Seberang Perai; On-site; MYR 36,000 - 54,000; Full time

Job summary

Jora Malaysia is seeking an HR Administrator to support foreign worker administration, attendance tracking, and general HR tasks in Penang. You will handle work permit processes, liaise with authorities, coordinate medicals and insurance, and maintain accurate HR records.

The role requires strong communication in Mandarin, English and Bahasa Malaysia, good confidentiality, and the ability to work independently in a fast-paced environment. This position is based in Seberang Perai, Malaysia.

Qualifications

• Diploma or Degree in Human Resource Management, Business Administration or related field.
• Proficient in speaking and writing in Mandarin, English and Bahasa Malaysia to communicate with employees.
• Good communication and interpersonal skills.
• Able to work independently, responsible, and maintain confidentiality in handling HR information.

Responsibilities

• Assist in foreign worker administration including work permits, renewals and documents.
• Liaise with government authorities, agents and relevant parties on foreign worker matters.
• Coordinate medical checks, insurance and compliance for foreign workers.
• Maintain records of permits, contracts and related HR documents.
• Oversee attendance, leaves, overtime and payroll-related reporting.
• Support onboarding, offboarding and general HR administration tasks.
• Coordinate company vehicles, registrations and general office administration.

Skills

Mandarin

English

Bahasa Malaysia

Communication

Education

Diploma or Degree in Human Resource Management or related field

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Assist in the administration of foreign workers, including work permit application, renewal and documentation.


• Liaise with government authorities, agents, and relevant parties regarding foreign worker matters.


• Coordinate medical check-ups, insurance, and compliance requirements for foreign workers.


• Maintain proper records of foreign worker permits, employment contracts and related documents.

2. Attendance, Leave & Overtime Administration

• Monitor and maintain employee attendance records, including daily attendance tracking.


• Manage leave applications and ensure records are updated accurately in the system.


• Verify and monitor overtime records and prepare reports for payroll processing.


• Ensure attendance and overtime practices comply with company policies.

3. HR Administration

• Maintain and update employee personal files and HR records.


• Assist in onboarding and offboarding processes, including documentation and record updates.


• Provide administrative support for HR activities when required.

4. General Administration

• Coordinate company vehicles, including scheduling, maintenance arrangements, and usage records.


• Manage insurance and road tax renewal for company vehicles.


• Maintain and monitor company licenses and statutory compliance documentation, ensuring timely renewal.


• Support general administrative tasks and office coordination as assigned by management.

Qualifications and Requirements

• Diploma or Degree in Human Resource Management, Business Administration or related field.


• Proficient in speaking and writing in Mandarin,English and Bahasa Malaysia to effectively communicate with employees.


• Good communication and interpersonal skills.


• Able to work independently, responsible, and maintain confidentiality in handling HR information.