HR Assistant

Bon Food Industries; Kapar; On-site; MYR 36,000 - 60,000; Full time

Job summary

Bon Food Industries in Malaysia is seeking an HR Administrator to support foreign worker management, welfare, payroll coordination, and compliance with government and immigration requirements. The role covers attendance, documents, and onboarding for new hires.

You will coordinate with banks, clinics, hostels, embassies, and authorities, ensuring confidential handling of records while delivering timely HR services and staying aligned with company policies.

Qualifications

• Diploma or degree in HR/BA or related field.
• 1-2 years HR admin experience, foreign worker focus preferred.
• Familiar with foreign worker permits, passport, FOMEMA, insurance, immigration, hostel matters.
• Strong admin and documentation skills.
• Proficient in MS Office (Excel and Word).
• Able to handle confidential information with integrity.

Responsibilities

• Handle foreign worker matters including welfare, performance, grievances, and disciplinary issues.
• Manage work permit renewals, passports, insurance, FOMEMA, medicals, and air ticket arrangements.
• Prepare and follow up documents with immigration, embassies, and authorities.
• Assist foreign workers with banking matters and ATM card collection.
• Coordinate hostel matters: accommodation, occupancy, cleanliness, maintenance.
• Handle monthly payroll processing: attendance, overtime, allowances, deductions, leave.
• Ensure payroll accuracy and timely submission of information.
• Assist with recruitment, candidate screening, onboarding, and internships.
• Coordinate training programs and maintain HR records.
• Assist government submissions, HR reports, and other HR documentation.

Skills

Foreign worker management

HR administration

Excel

Word

Communication

Organizational skills

Education

Diploma / Degree in HR / Business Admin

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Handle foreign worker matters, including employee welfare, work performance, grievances, industrial relations, disciplinary matters, and other employment-related issues.
• Manage foreign worker work permit renewal, passport, insurance, FOMEMA, medical check-up, air ticket arrangements, and other related matters.
• Prepare, submit, and follow up on documents and applications with Immigration Department, embassies, government agencies, and other relevant authorities.
• Assist foreign workers with CIMB bank account opening, ATM card collection, and other banking matters, when required.
• Manage and monitor foreign worker hostel matters, including accommodation, occupancy, cleanliness, maintenance, utilities, and related records.
• Handle and assist in monthly payroll processing, including checking attendance, overtime, allowances, deductions, leave, and other payroll-related information.
• Ensure all payroll and employee information is accurate and submitted within the required timeline.
• Assist with recruitment activities, including job posting, candidate screening, interview arrangement, communication with candidates, and onboarding.
• Coordinate and manage internship students, including recruitment, interview arrangement, placement, onboarding, attendance, documentation, and general welfare.
• Ensure all employee records and HR documents are properly maintained, updated, filed, and easily retrievable.
• Handle PPE and uniform issuance, replacement, stock monitoring, and maintain proper issuance records.
• Coordinate clinic and medical arrangements for employees, particularly foreign workers, including FOMEMA and other required medical appointments.
• Assist in organizing and coordinating training programs, including scheduling, attendance, documentation, and training records.
• Assist in handling employee grievances, disciplinary matters, warning letters, counselling, and other industrial relations matters.
• Maintain proper housekeeping of HR records, both physical and electronic, and ensure confidentiality of employee information.
• Assist with government submissions, HR reports, letters, forms, and other HR documentation as required.
• Support HR activities, employee welfare programs, company events, and other HR initiatives.
• Perform any other HR-related duties and responsibilities assigned by the superior from time to time.

Requirements

• Diploma / Degree in Human Resources, Business Administration, Management, or related field.
• Preferably 1-2 years of working experience in HR administration, especially in foreign worker management.
• Familiar with foreign worker permit, passport, FOMEMA, insurance, Immigration, embassy, and hostel matters.
• Good administrative, documentation, and organizational skills.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office, especially Microsoft Excel and Word.
• Able to handle confidential information with integrity.
• Able to work independently, manage multiple tasks, and meet deadlines.
• Willing to handle operational matters involving foreign workers, government agencies, clinics, banks, hostels, and other external parties.