HR Assistant

Wython; Seberang Perai; On-site; MYR 39,000 - 61,000; Full time

Job summary

Jora Malaysia is seeking an HR-focused professional to support recruitment, employee administration and internal communications. You will post jobs, screen candidates and coordinate interviews while ensuring smooth onboarding and accurate HR records.

Fresh graduates are welcome to apply; strong communication, organisation and discretion are essential as you handle confidential information and support various HR projects within the team.

Qualifications

• 1–2 years HR or administrative experience preferred.
• Mandarin proficiency preferred.
• Fresh graduates welcomed with interest in HR.
• Strong communication and interpersonal skills.
• Good organisational and time-management skills.
• Ability to handle confidential information professionally.
• Experience with HR systems or recruitment platforms is an advantage.
• Responsible, proactive and eager to learn.

Responsibilities

• Assist in posting and updating job advertisements on recruitment platforms.
• Screen and shortlist candidates based on job requirements.
• Contact candidates and arrange interviews.
• Coordinate interview schedules with hiring managers.
• Follow up on interview results and candidate status.
• Assist in preparing and issuing Offer Letters and Appointment Letters.
• Follow up with candidates regarding offer acceptance and commencement dates.

Skills

Communication skills

Organisational skills

Time-management

Attention to detail

Confidential information handling

Mandarin language

Tools

HR systems

Recruitment platforms

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Key Responsibilities

Recruitment Support

• Assist in posting and updating job advertisements on recruitment platforms.
• Screen and shortlist candidates based on job requirements.
• Contact candidates and arrange interviews.
• Coordinate interview schedules with hiring managers.
• Follow up on interview results and candidate status.
• Assist in preparing and issuing Offer Letters and Appointment Letters.
• Follow up with candidates regarding offer acceptance and commencement dates.

Employee Administration

• Maintain and update employee records and HR databases.
• Maintain proper employee files and HR documentation.
• Assist with new employee onboarding and offboarding.
• Prepare relevant HR documents and letters.
• Update employee lists, organization charts and other HR records.
• Assist with employee confirmation, transfer, resignation and other HR-related processes.

Internal Communication

• Assist in communicating HR-related announcements and updates to employees.
• Coordinate HR-related communication between employees, departments and management.
• Follow up with employees on HR-related matters and required documents.
• Ensure important information is communicated clearly and in a timely manner.
• Assist with internal HR activities and employee engagement initiatives.

HR Administration & Documentation

• Assist in preparing HR-related letters, forms and documents.
• Maintain proper filing and documentation of HR records.
• Assist in updating HR policies, procedures and SOPs.
• Ensure HR information is accurate, organised and up to date.
• Handle confidential employee information appropriately.

General HR Support

• Provide day-to-day administrative support to the HR team.
• Assist with HR projects and process improvements.
• Coordinate with different departments on HR-related matters.
• Perform other HR-related duties as assigned by the supervisor.

Requirements

• 1–2 years of HR or administrative experience is preferred.
• Good command of Mandarin is an added advantage.
• Fresh graduates with a strong interest in Human Resources are welcome to apply.
• Good communication and interpersonal skills.
• Good organisational and time-management skills.
• Strong attention to detail and good follow-up skills.
• Able to handle confidential information professionally.
• Experience with HR systems or recruitment platforms is an advantage.
• Responsible, proactive and willing to learn.