HR Assistant

Ultimate Machining Solutions; Seberang Perai; On-site; MYR 33,000 - 50,000; Full time

Job summary

Jora Malaysia is seeking an HR Assistant to support HR operations, including attendance, records maintenance, recruitment, onboarding, and document preparation. The role also covers benefits, training, daily admin tasks, and foreign worker permit renewals.

Candidate should have 1–2 years HR experience, basic labour law knowledge, and strong organizational skills. Ideal for proactive individuals who can multitask and handle confidential information with discretion.

Qualifications

• Minimum SPM level or equivalent.
• 1–2 years of work experience in HR.
• Strong organisation and time management.
• Ability to keep sensitive information private.
• Able to multitask and take initiative.
• Basic knowledge of labour laws and office software.

Responsibilities

• Check and update employee attendance and overtime record
• Maintain and update employee records, personal files, attendance, and leave records
• Manage full recruitment process, including job posting, candidate screening and onboarding
• Prepare HR documents such as offer letters and other HR-related documents
• Assist in employee benefits and statutory matters
• Manage the training development of staff and source for relevant training materials
• Support daily administrative tasks and data entry
• Support for Foreign Workers renewal working permit matters and employee welfare
• Perform other HR-related duties as assigned by the HR Manager

Skills

Time management

Data privacy

Multitasking

Labour law knowledge

Office software

Recruitment support

Education

SPM or equivalent

Tools

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

HR Assistant role supporting human resources operations within the organisation.

Key responsibilities

• Check and update employee attendance and overtime record


• Maintain and update employee records, personal files, attendance, and leave records


• Manage full recruitment process, including job posting, candidate screening, interview coordination and onboarding


• Prepare HR documents such as offer letters and other HR-related documents


• Assist in employee benefits and statutory matters


• Manage the training development of staff and source for relevant training materials


• Support daily administrative tasks and data entry


• Support for Foreign Workers renewal working permit matters and employee welfare


• Perform other HR-related duties as assigned by the HR Manager

About you

• Minimum SPM level or equivalents


• One to two years of work experience in HR field


• Strong organisation and time management


• Ability to keep sensitive information private


• Able to multitask and take initiative


• Basic knowledge of labour laws and office software