HR and Administration Assistance

Private Advertiser; West Coast Division; Presencial; MYR 28.000 - 45.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical coverage

Statutory benefits

Career development opportunities

Flexible working arrangements

Inclusive workplace culture

Descripción de la vacante

Private Advertiser in Kota Kinabalu, Sabah, is hiring an HR and Administration Assistant for a full-time role that supports HR and administrative functions across the organization. You will assist in the full HR lifecycle, maintain contracts, policies, and records, and liaise with authorities and internal teams.

Fresh graduates are welcome; experience in payroll, HRMS, ATS is a plus. Proactive, reliable, able to work independently, and comfortable with confidential data.

Formación

• Diploma or Degree in HR/Business Admin
• Fresh graduates welcome; 1–3 years may have advantage
• Payroll processing knowledge and labour regulations is a plus
• Responsible, reliable and able to work independently
• Proactive problem-solver with willingness to support team
• Proficient in HRMS, MS Office, recruitment best practices, and ATS

Responsabilidades

• Assist in managing the full HR lifecycle: recruitment, onboarding, talent movement, and terminations
• Maintain and update employment contracts, HR policies, and employee handbooks
• Ensure compliance with local labour laws and liaise with authorities and internal stakeholders
• Handle employee relations, disciplinary matters, investigations, and industrial relations documentation
• Oversee office administration, assets, insurance, tenancy, utilities, and maintenance records
• File, track, and safekeep corporate and administrative documents
• Coordinate CIDB Green Cards and safety credentials for government sites
• Perform other duties as assigned by management

Conocimientos

HR management

Recruitment

Onboarding

People relations

Problem-solving

Educación

HR/Business Admin

Herramientas

HRMS

ATS

MS Office

Descripción del empleo

About us

We are recruiting an HR and Administration Assistance to join our team in Kota Kinabalu, Sabah. This is a full-time position that plays a vital role in supporting our organisation's human resources and administrative functions. As HR and Administration professional, you will be responsible for managing a diverse range of HR and administrative responsibilities that directly contribute to the smooth operation of our business and the wellbeing of our workforce. This role is essential to ensuring our company maintains effective HR practices, compliance with employment regulations, and operational efficiency across all departments.

Key responsibilities

Assists in managing the full HR lifecycle, including recruitment, onboarding, talent movement, and terminations. Coordinates documentation for performance appraisals, probation reviews, and employee development.

Maintains and updates employment contracts, HR policies, procedures, and employee handbooks. Ensures proper and secure management of personnel files, databases, and confidential records.

Ensures company compliance with local labour laws, policies, and internal standards. Liaises with government authorities and external stakeholders on HR and administrative matters. Coordinates with finance and legal teams to guarantee timely statutory fillings.

Assist in handling employee relations matters, disciplinary matters, investigations, domestic inquiries, and industrial relations documentation.

Oversee office administration, company assets, insurance, tenancy, utilities, and maintenance records.

Ensure proper filing, tracking, and safekeeping of corporate and administrative documentation.

Perform any other duties and responsibilities as assigned by management.

CIDB & Certification Tracking:Coordinate and maintain records of mandatory CIDB Green Cards.
safety supervisor credentials, and specialized machinery operator licenses required for active government sites.

What we're looking for

Diploma or Degree in Human Resources, Business Administration or related field.

Fresh graduates are encouraged to apply (candidates with 1-3 years of relevant experience will have an added advantage)

Knowledge of payroll processing and labour regulations is an advantage.

Responsible, reliable and able to work independently.

Proactive problem-solver with a strong willingness to support team members.

Proficient in HR Management Systems (HRMS), Microsoft Office, recruitment best practices, and Applicant Tracking Systems (ATS).

What we offer

We offer a competitive salary package and a range of benefits designed to support your professional growth and wellbeing. You will have access to career development opportunities, ongoing training and support to enhance your HR and administrative expertise. We provide a collaborative and inclusive workplace culture where your contributions are valued and recognised. We are committed to maintaining a healthy work-life balance and offer flexible working arrangements where possible. Additionally, we provide comprehensive employee benefits including medical coverage and other statutory benefits in accordance with Malaysian employment regulations.