HR & Admin Executive FULL-TIME / CONTRACT RM2,500 above Putrajaya (HQ)

CIC; Putrajaya; On-site; MYR 45,000 - 73,000; Full time

Benefits offered by this job

Medical Claims

Training & Development

Overtime (OT)

Job summary

CIC Malaysia is seeking an enthusiastic HR & Admin Executive to own HR and administrative functions, shape company culture, and drive organizational growth. This role requires strong organizational skills, independence, and attention to detail within our Putrajaya team.

You will handle payroll, HR policy, leave management, and employee relations while ensuring compliance with Malaysian laws and HRDF grants. Prior experience in education or related sectors is a strong advantage.

Qualifications

• Bachelor's degree in HR, Business Administration, or related field.
• 2–3 years of hands-on HR and administration experience.
• Solid knowledge of Malaysian Labor Laws and IR regulations.
• Experience with HRDF (HRD Corp) grants is an advantage.

Responsibilities

• HR documentation, policy management, payroll letters, and respond to employee inquiries.
• Manage leave, attendance, and maintain personnel records.
• End-to-end payroll processing and statutory compliance with local bodies.
• Handle compensation, benefits, and staff claims end-to-end.
• Monitor employee relations and conduct DI processes when needed.
• Perform administration and ad-hoc tasks as directed by management.

Skills

HR Documentation

Payroll processing

Employee relations

Administration

Education

Bachelor's degree in HR or related field

Tools

SQL

Payroll software

Job description

Bachelor's Degree in HR, Business Administration, or related field

Group Company: CIC Malaysia

Designation: HR & Admin Executive

We are excitedly looking for an enthusiastic, detail-oriented HR & Admin Executive to join our dynamic team. If you are exceedingly well-organized, flexible, possess excellent attention to detail, and thrive when working independently with minimal supervision, this role is for you!

This position offers a fantastic opportunity to take ownership of HR and administrative functions, shape our company culture, and drive organizational growth. Join us and make a meaningful impact on our team's success!

Requirements

• HR Documentation & Policy Management: Prepare, manage, and store paperwork for HR policies, procedures, and employment contracts (including NDAs). Draft and issue payroll and administrative letters or memos as directed by superiors. Serve as the main point of contact for employee inquiries regarding company policies.
• Leave, Attendance & Record Management: Manage employee leave requests, tracking entitlements, and compiling supporting documents. Monitor and update daily attendance data, maintaining accurate digital and physical employee personnel files.
• End-to-End Payroll & Statutory Compliance: Execute accurate and timely monthly payroll processing (Excel and payroll system). Ensure full compliance with Malaysian statutory bodies — EPF, SOCSO, EIS, LHDN (PCB), and OSHA guidelines.
• Compensation, Benefits & Claims: Process, verify, and finalize end-to-end staff claims including travel, medical, and operations costs. Manage employee compensation and benefits packages (salaries, bonuses, yearly medical entitlements).
• Employee Relations & Domestic Inquiries (DI): Monitor and handle conflicts or discrepancies between employee goals and organizational vision. Manage workplace investigations, corrective actions, and the full Domestic Inquiry (DI) process.
• Administration & Ad-Hoc Tasks: Oversee and handle ad-hoc administrative duties as assigned by Company Directors or senior management.

Qualifications & Experience

• At least 2–3 years of hands-on experience in Human Resources and Administration.
• Bachelor's degree in Human Resources, Organizational Development, Education, Business Administration, or a related field.
• Solid, up-to-date knowledge of Malaysian Labor Laws (Employment Act 1955), Industrial Relations (IR), and regulations.
• Proficiency in SQL or InfoTech payroll systems is highly preferred.
• Prior experience handling HRD Corp (HRDF) grant and claim applications, or working within the education sector, is a strong advantage.

Preferred

• Experience with HRD Corp (HRDF) grant and claim applications.
• Background in the education sector.

What We Offer

• Medical Claims
• Training & Development
• Overtime (OT)

CIC Malaysia is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.