Site Admin

Private Advertiser; Lahad Datu; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

Competitive pay

Career development

Training and support

Collaborative culture

Flexible hours

Medical benefits

Job summary

Private Advertiser in Kota Kinabalu, Sabah is seeking an HR and Administration Assistant to join our team. This full-time role supports HR and administrative functions to ensure compliant, efficient operations across the organisation.

You will manage document control, data entry, and coordination with project managers, contractors, and local authorities, contributing to a healthy work environment and operational excellence.

Qualifications

• Minimum 2-3 years of administrative experience, ideally on construction site/offices.
• Experience with document control, filing, timesheets, and data tracking.
• Good knowledge of construction terminology, site safety regulations, and project documents.
• Proficient with Microsoft Office and exposure to ERP systems.

Responsibilities

• Maintain document and record control for contracts, drawings, and site reports.
• Enter data and generate reports on timesheets and man-hours.
• Coordinate with project managers, contractors, suppliers, and local authorities.
• Maintain organized site filing system for all project documentation.
• Track drawing variations and ensure current versions are used.
• Handle inbound/outbound site correspondence and memos.

Skills

Organization

Time management

Communication

Problem solving

Independent work

Education

SPM or equivalent

Tools

Microsoft Excel

Microsoft Word

Outlook

ERP systems

Job description

About us

We are recruiting an HR and Administration Assistance to join our team in Kota Kinabalu, Sabah. This is a full-time position that plays a vital role in supporting our organisation's human resources and administrative functions. As HR and Administration professional, you will be responsible for managing a diverse range of HR and administrative responsibilities that directly contribute to the smooth operation of our business and the wellbeing of our workforce. This role is essential to ensuring our company maintains effective HR practices, compliance with employment regulations, and operational efficiency across all departments.

Key responsibilities

• Document &Record Control: Maintain physical and digital filing systems, handle contracts, track drawings, and log daily site reports
• Data Entry & Reporting: Track timesheets, man-hours, equipment logs, and progress metrics.
• Coordination & Communication: Act as a central point of contact between project managers, contractors, suppliers, and local authorities.
• Maintain the Site Filing System: Establish and manage organized physical and digital records for all project documentation.
• Track Drawing Variations: Log, distribute, and track the latest revisions of construction drawings, blueprints, and technical submittals to ensure the site team uses current versions.
• Inbound/Outbound Correspondence: Handle all incoming and outgoing site mail, courier packages, and official memos.

What we're looking for

• SPM or equivalent or higher.
• Experience: Minimum 2-3 years of administrative experience, ideally directly working within a construction site office, project office, or contracting firm.
• Industry Knowledge: Basic familiarity with construction terminology, site safety regulations, and project documentation formats (e.g., drawings, variations, DOs).
• Software Proficiency: Strong hands-on knowledge of Microsoft Excel (for timesheets and data tracking), Word, Outlook, and exposure to project management or ERP systems.
• Soft Skills: Strong organization, time management, verbal/written communication, and problem-solving under pressure. Responsible, reliable and able to work independently.

What we offer

• Competitive salary package.
• Career development opportunities.
• Ongoing training and support to enhance your HR and administrative expertise.
• Collaborative and inclusive workplace culture where your contributions are valued and recognised.
• Committed to maintaining a healthy work-life balance and offer flexible working arrangements where possible.
• Comprehensive employee benefits including medical coverage and other statutory benefits in accordance with Malaysian employment regulations.