HR & Admin Executive

DECCA FURNITURE SDN BHD; Menggatal; On-site; MYR 36,000 - 60,000; Full time

Job summary

DECCA Furniture SDN BHD in Menggatal, Sabah is seeking an HR & Admin Executive for a full-time role to support payroll, recruitment, and day-to-day administrative operations.

You will maintain employee records, assist with HR policies, coordinate recruitment activities, and provide essential HR support to management and staff. Ideal candidates hold a Diploma or Degree in HR or related field with 2–3 years of experience and knowledge of Sabah Labour Ordinance; MS Office proficiency is required.

Qualifications

• Diploma or Bachelor’s degree in HR, Business Administration or related field.
• 2–3 years minimum experience in HR or administrative support.
• Strong knowledge of Sabah Labour Ordinance and workplace requirements.
• Excellent organisational and time management skills.
• Proficiency in Microsoft Office and HR management systems/databases.
• Outstanding communication and interpersonal skills.

Responsibilities

• Process monthly payroll using payroll systems.
• Support recruitment: advertise vacancies, screen applications, schedule interviews.
• Maintain employee records and HR documentation.
• Provide admin support to HR and senior management.
• Coordinate office administration, facilities, and office systems.
• Assist with HR policies and data management.
• Assist staff engagement, training coordination, and compliance initiatives.
• Respond to employee inquiries with HR guidance.

Education

Diploma or Bachelor’s degree in Human Resources, Business Administration or a related field

Job description

About the role
DECCA Furniture SDN BHD is seeking an HR & Admin Executive to join our growing team in Menggatal, Sabah. This is a full-time position that plays a crucial role in supporting our human resources and administrative operations. The HR & Admin Executive will serve as a key point of contact for employee relations, recruitment support, and day‑to‑day administrative functions. This role is essential to ensuring smooth organisational operations and maintaining a positive workplace culture across the company.

What you’ll be doing

Familiar with payroll systems and experienced in processing monthly payroll.

Supporting the recruitment process, including advertising vacancies, screening applications, scheduling interviews and conducting preliminary candidate assessments

Maintaining and updating employee records, personnel files and HR documentation in compliance with relevant regulations

Processing employee documentation including leave requests, claims and contract updates

Providing administrative support to the HR department and senior management, including scheduling meetings, organising events and managing correspondence

Coordinating workplace administration activities such as office supplies, facilities management and maintenance of office systems

Supporting the development and implementation of HR policies and procedures

Maintaining HR databases and ensuring accurate record‑keeping and data management

Assisting with staff engagement activities, training coordination and workplace compliance initiatives

Responding to employee enquiries and providing general HR support and guidance

What we’re looking for

Diploma or Bachelor’s degree in Human Resources, Business Administration or a related field

Proven experience in a human resources or administrative support role, ideally 2‑3 years minimum

Strong knowledge of Sabah Labour Ordinance, regulations and workplace requirements

Excellent organisational and time management skills with the ability to manage multiple priorities effectively

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and familiarity with HR management systems or databases

Outstanding communication and interpersonal skills with the ability to interact professionally with employees at all levels

Strong attention to detail and accuracy in handling confidential information and documentation

Ability to work independently and collaboratively within a team environment

Knowledge of recruitment best practices and familiarity with employment contracts is advantageous