HR and Admin Executive

Private Advertiser; Kuala Lumpur; On-site; MYR 78,000 - 123,000; Full time

Job summary

Private Advertiser in Kuala Lumpur is seeking an experienced HR professional to manage the full spectrum of human resources functions, including recruitment, onboarding, payroll, and employee relations. The role requires strong knowledge of statutory requirements and precise record-keeping across HR systems.

You will oversee onboarding/offboarding processes, prepare contracts, ensure labour-law compliance, process payroll, and drive training initiatives including HRD Corp grants, while

Qualifications

• Diploma/degree in Business & Human Resource or equivalent qualification.
• Minimum 5 years of working experience in Human Resource.
• Knowledge of statutory requirements (Employment Act, EPF, SOCSO, EIS, SKBBK, LHDN, HRDC, Income Tax Regulations).
• Excellent communication and interpersonal skills.
• Meticulous, analytical, and organized.
• Able to commence on short notice is an added advantage.

Responsibilities

• Manage the full spectrum of HR functions: recruitment, onboarding, payroll, compensation & benefits, training, and employee relations.
• Maintain accurate employee records and update HR systems, attendance, leave platforms, and databases.
• Handle onboarding and offboarding to ensure a smooth employee experience.
• Prepare employment contracts, service agreements, and HR-related documents.
• Ensure compliance with labour laws and company policies, including stamp duty submissions.
• Process monthly payroll and payroll journals; support payroll budgeting.
• Oversee employee welfare initiatives, gifts, and recognition programs.
• Coordinate HR training, HRD Corp grants, and external providers.
• Liaise with recruitment agencies and external stakeholders on HR matters.
• Coordinate with IT on equipment and system access during onboarding/offboarding.
• Review salary and benefits information for annual tax reporting.
• Provide guidance on HR matters and participate in improvement projects.
• Perform ad hoc duties as assigned.

Skills

Communication skills

Interpersonal skills

HR knowledge

Education

Diploma / Degree in Business & Human Resource

Job description

Dynamic and Multi-Cultural Work Environment

Competitive Remuneration Package

Job Responsibilities

Manage the full spectrum of Human Resources functions, including recruitment, onboarding, payroll administration, compensation & benefits, training, and employee relations.

Maintain accurate employee records and ensure timely updates in HR systems, attendance, leave management platforms, and other employee-related databases.

Manage employee onboarding and offboarding processes, ensuring a smooth employee experience.

Prepare employment contracts, service agreements, and other HR-related documentation.

Ensure compliance with labour laws, statutory regulations, and company policies, including the timely submission of stamp duty for signed agreements.

Process monthly payroll and payroll journals and support payroll budgeting activities.

Manage employee welfare initiatives, including the administration of employee gifts and recognition programmes.

Manage employee training and development initiatives, including HRD Corp grant applications, training administration, and liaison with external training providers.

Liaise with recruitment agencies, service providers, and other external stakeholders on HR-related matters.

Coordinate with the IT team to ensure employee equipment and system access are properly managed during onboarding and offboarding.

Review and verify employee salary and benefits information to support annual tax reporting requirements.

Provide guidance and support to employees on HR-related matters where appropriate.

Participate in HR and administrative improvement initiatives and projects as assigned.

Perform any other ad hoc duties and responsibilities as assigned.

Requirements

Diploma / Degree in Business & Human Resource or equivalent qualification

Minimum 5 years of working experience in Human Resource

Possess in-depth knowledge of statutory requirements (Eg. Employment Act, EPF, SOCSO, EIS, SKBBK, LHDN, HRDC, Income Tax Regulations);

Excellent communication and interpersonal skills

Meticulous, analytical, and organized

Able to commence on short notice will be an added advantage.