HR & Admin Assistant

Mission Consultancy Services Malaysia Sdn Bhd; Petaling Jaya; On-site; MYR 33,000 - 47,000; Full time

Job summary

Mission Consultancy Services Malaysia Sdn Bhd in Malaysia is seeking a proactive HR & Admin Assistant to join the Human Resources & Management team. You will provide essential administrative and operational support.

The role covers maintaining employee records, handling payroll support, recruitment coordination, onboarding and offboarding, and ensuring statutory compliance. Strong Google Workspace skills and attention to detail are required, with at least one year of relevant experience.

Qualifications

• Diploma in HR, Business Administration, Management or related field.
• At least 1 year of HR/Administration experience.
• Hands-on HR admin, attendance/leave, payroll support, or recruitment coordination.
• Proficient in Google Workspace (Docs, Sheets, Drive).

Responsibilities

• Maintain and update employee records, files, and HR databases.
• Prepare HR documents such as employment, confirmation, and salary adjustment letters.
• Monitor and manage employee attendance and leave records.
• Support monthly payroll preparation and verification.
• Assist with recruitment activities including job postings, screening, and interview coordination.
• Handle onboarding and offboarding processes for new and exiting employees.
• Support employee relations documentation and disciplinary matters.
• Coordinate training schedules and maintain training records.
• Assist with statutory compliance (EPF, SOCSO, EIS, PCB) recordkeeping.
• Manage general office administration, including pantry/office supplies.

Skills

HR Admin

Payroll support

Recruitment coordination

Attendance management

Recordkeeping

Communication

Confidentiality

Time management

Education

Diploma in HR/BA/Management

Tools

Google Workspace

Job description

We are looking for a proactive and detail-oriented HR & Admin Assistant to join our Human Resources & Management team. This role provides essential administrative and operational support.

Key responsibilities

Maintain and update employee records, files, and HR databases.

Prepare HR documents such as employment, confirmation, and salary adjustment letters.

Monitor and manage employee attendance and leave records.

Support monthly payroll preparation and verification.

Assist with recruitment activities including job postings, screening, and interview coordination.

Handle onboarding and offboarding processes for new and exiting employees.

Support employee relations documentation and disciplinary matters.

Coordinate training schedules and maintain training records.

Assist with statutory compliance (EPF, SOCSO, EIS, PCB) recordkeeping.

Manage general office administration, including pantry/office supplies.

About you

Minimum Diploma in Human Resources, Business Administration, Management, or a related field.

At least 1 year of relevant experience in HR and/or Administration.

Hands on experience in HR administration, attendance/leave management, payroll support, or recruitment coordination preferred.

Proficient in Google Workspace (Docs, Sheets, Drive).

Strong organizational, communication, and time-management skills.

High attention to detail and ability to handle confidential information.