HR & Admin Assistant

Mission Consultancy Services Sdn. Bhd.; Petaling Jaya; On-site; MYR 45,000 - 67,000; Full time

Job summary

Mission Consultancy Services Sdn. Bhd. in Petaling Jaya, Malaysia, seeks a proactive HR & Admin Assistant to join our Human Resources & Management team. This role provides essential administrative and operational support, helping maintain records and support HR processes in a fast-paced environment.

The position covers payroll support, recruitment coordination, onboarding/offboarding, and training scheduling, while ensuring confidentiality and efficient office administration for the team.

Qualifications

• Diploma in HR, Business Admin, Management or related field.
• At least 1 year of HR and/or Administration experience.
• Hands-on HR administration, attendance/leave management, payroll support, or recruitment coordination preferred.

Responsibilities

• Maintain and update employee records and HR databases.
• Prepare HR documents like employment, confirmation, and salary letters.
• Monitor attendance and leave records.
• Support monthly payroll preparation and verification.
• Assist with recruitment activities including postings, screening, and interview coordination.
• Handle onboarding and offboarding processes for new and exiting employees.
• Support employee relations documentation and disciplinary matters.
• Coordinate training schedules and maintain training records.
• Assist with statutory compliance (EPF, SOCSO, EIS, PCB) recordkeeping.
• Manage general office administration and pantry supplies.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Confidential information handling

Education

Diploma in HR/Business Administration/Management

Tools

Google Workspace

Job description

About The Role

We are looking for a proactive and detail-oriented HR & Admin Assistant to join our Human Resources & Management team. This role provides essential administrative and operational support.

About The Role

We are looking for a proactive and detail-oriented HR & Admin Assistant to join our Human Resources & Management team. This role provides essential administrative and operational support.

Key Responsibilities

• Maintain and update employee records, files, and HR databases
• Prepare HR documents such as employment, confirmation, and salary adjustment letters
• Monitor and manage employee attendance and leave records
• Support monthly payroll preparation and verification
• Assist with recruitment activities including job postings, screening, and interview coordination
• Handle onboarding and offboarding processes for new and exiting employees
• Support employee relations documentation and disciplinary matters
• Coordinate training schedules and maintain training records
• Assist with statutory compliance (EPF, SOCSO, EIS, PCB) recordkeeping
• Manage general office administration, including pantry/office supplies

Requirements

• Minimum Diploma in Human Resources, Business Administration, Management, or a related field
• At least 1 year of relevant experience in HR and/or Administration
• Hands-on experience in HR administration, attendance/leave management, payroll support, or
• recruitment coordination preferred
• Proficient in Google Workspace (Docs, Sheets, Drive)
• Strong organizational, communication, and time-management skills
• High attention to detail and ability to handle confidential information