HR & Admin Assistant

Mission Consultancy Services; Petaling Jaya; On-site; MYR 28,000 - 47,000; Full time

Job summary

Mission Consultancy Services is seeking a proactive HR & Admin Assistant to join our Human Resources & Management team in Malaysia. This role provides essential administrative and operational support across HR activities, payroll assistance, and recruitment coordination.

The ideal candidate will have a Diploma in HR/Business Administration/Management with at least 1 year of HR/Administration experience, proficiency in Google Workspace, and strong organizational and communication skills.

Qualifications

• Diploma in HR/Business Administration/Management or related field.
• At least 1 year of HR/Administration experience.
• Hands-on HR admin, attendance/leave, payroll support, or recruitment coordination preferred.
• Proficient in Google Workspace (Docs, Sheets, Drive).
• Strong organizational, communication, and time-management skills.
• High attention to detail and ability to handle confidential information.

Responsibilities

• Maintain and update employee records, files, and HR databases.
• Prepare HR documents such as employment, confirmation, and salary adjustment letters.
• Monitor and manage employee attendance and leave records.
• Support monthly payroll preparation and verification.
• Assist with recruitment activities including job postings, screening, and interview coordination.
• Handle onboarding and offboarding processes for new and exiting employees.
• Support employee relations documentation and disciplinary matters.
• Coordinate training schedules and maintain training records.
• Assist with statutory compliance (EPF, SOCSO, EIS, PCB) recordkeeping.
• Manage general office administration, including pantry/office supplies.
• Provide weekly Saturday administrative support to the client (9:30 AM–2:30 PM).

Skills

Organizational skills

Communication

Time management

Confidentiality

Education

Diploma in HR/Business Administration/Management

Tools

Google Workspace

Job description

JOB SUMMARY

We are looking for a proactive and detail-orientedHR & Admin Assistantto join our Human Resources & Management team. This role provides essential administrative and operational support.

JOB DESCRIPTION

• Maintain and update employee records, files, and HR databases.
• Prepare HR documents such as employment, confirmation, and salary adjustment letters.
• Monitor and manage employee attendance and leave records.
• Support monthly payroll preparation and verification.
• Assist with recruitment activities including job postings, screening, and interview coordination.
• Handle onboarding and offboarding processes for new and exiting employees.
• Support employee relations documentation and disciplinary matters.
• Coordinate training schedules and maintain training records.
• Assist with statutory compliance (EPF, SOCSO, EIS, PCB) recordkeeping.
• Manage general office administration, including pantry/office supplies.
• Provide weekly Saturday administrative support to the client (9:30 AM–2:30 PM).
  

JOB REQUIREMENTS

• Minimum Diploma in Human Resources, Business Administration, Management, or a related field.
• At least 1 year of relevant experience in HR and/or Administration.
• Hands-on experience in HR administration, attendance/leave management, payroll support, or recruitment coordination preferred.
• Proficient in Google Workspace (Docs, Sheets, Drive).
• Strong organizational, communication, and time-management skills.
• High attention to detail and ability to handle confidential information.