HR ADMINISTRATOR

HD BEAUTY; Ipoh; On-site; MYR 17,000 - 21,000; Full time

Job summary

HD Beauty in Ipoh, Perak, is seeking a dedicated HR Administrator to join our on-site team. You will provide essential HR and administrative support to help our growing organisation run smoothly.

You will manage employee records, assist with recruitment, payroll, benefits, and leave requests, and help maintain HR policies with confidentiality. Fresh graduates welcomed; relevant HR or business qualifications are a plus.

Qualifications

• Proven experience as an HR Administrator or in a similar HR support role.
• Fresh graduates are welcome; relevant experience is an advantage.
• Strong knowledge of HR processes and employment legislation.
• Excellent organisational and time management skills.
• Proficiency in MS Office; experience with HRIS/databases.
• Excellent communication skills, written and verbal.
• High accuracy and confidentiality when handling sensitive data.
• Interpersonal skills and professional demeanor.
• Problem-solving and proactive HR administration mindset.
• HR/BA qualification is advantageous.
• Experience in a fast-paced environment is beneficial.

Responsibilities

• Maintain and update employee records and HR documentation.
• Process recruitment activities including postings, screening, and onboarding.
• Support payroll administration, benefits, and leave requests.
• Schedule meetings and coordinate HR-related events.
• Prepare HR reports and documentation for management.
• Respond to employee inquiries on HR policies and benefits.
• Assist with employee relations and maintain confidentiality.
• Support policy implementation and compliance with employment laws.
• Maintain HR office supplies and general HR admin tasks.
• Contribute to development and maintenance of HR databases and systems.

Skills

HR administration

Organisational skills

Time management

Communication

Attention to detail

Education

HR or Business Administration degree

Tools

Microsoft Office

HRIS / HR databases

Job description

About the role

HD Beauty is seeking a dedicated and organised HR Administrator to join our dynamic team in Ipoh, Perak. This is a full-time position where you will provide essential administrative and human resources support to our growing organisation. As HR Administrator, you will be the backbone of our HR operations, ensuring smooth day-to-day functions and contributing to the overall success of our people management initiatives. This role is based on-site in Ipoh, Perak, and is crucial to maintaining effective HR processes and supporting our employees.

What you'll be doing

• Maintaining and updating employee records, personnel files, and HR documentation in compliance with relevant regulations
• Processing recruitment activities including job postings, screening applications, coordinating interviews and onboarding new employees
• Providing support with payroll administration, benefits management and employee leave requests
• Scheduling meetings, managing calendars and coordinating HR-related events and activities
• Preparing HR reports, statistics and documentation as required by management
• Responding to employee enquiries regarding HR policies, procedures and benefits
• Assisting with employee relations matters and maintaining confidentiality at all times
• Supporting the implementation of HR policies and ensuring compliance with employment legislation
• Maintaining office supplies and managing general administrative tasks for the HR department
• Contributing to the development and maintenance of HR databases and information systems

What we're looking for

• Proven experience as an HR Administrator or in a similar administrative support role within human resources
• Fresh graduates are welcome to apply; relevant working experience will be an added advantage
• Strong knowledge of HR processes, employment legislation and best practices in human resources management
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Proficiency in Microsoft Office applications, particularly Excel and Word, and experience with HR information systems or databases
• Exceptional communication skills, both written and verbal, with the ability to interact professionally with employees at all levels
• High level of accuracy and attention to detail, particularly when handling confidential employee information
• Strong interpersonal skills and the ability to maintain professional relationships and confidentiality
• Problem-solving abilities and a proactive approach to managing HR administrative tasks
• A relevant qualification in Human Resources, Business Administration or a related field would be advantageous
• Experience working in a fast-paced environment and adaptability to changing priorities

What we offer

At HD Beauty, we value our employees and are committed to providing a supportive and inclusive workplace. We offer competitive remuneration packages, professional development opportunities and a collaborative team environment. We believe in fostering a positive workplace culture where employees can grow and thrive. We provide our team members with the tools and support needed to succeed in their roles and advance their careers within our organisation.

About us

HD Beauty is a forward-thinking beauty and cosmetics company dedicated to delivering quality products and exceptional service to our customers. We pride ourselves on our commitment to excellence, innovation and customer satisfaction. Our team is passionate about beauty and committed to creating a supportive workplace where talented individuals can contribute to our continued success. We are proud to be a growing business with strong values and a culture that emphasises teamwork, integrity and professional development.