Human Resource Supervisor

Private Advertiser; Kuching; On-site; MYR 48,000 - 72,000; Full time

Benefits offered by this job

Training & development

Medical coverage

Employee-friendly policies

Work-life balance

Job summary

Private Advertiser in Kuching, Malaysia, seeks an experienced HR & Admin Supervisor for a full-time role. The position combines HR management with administrative oversight to support management and staff, fostering a productive workplace.

Key duties include recruitment, onboarding, records management, payroll support, employee relations, benefits, and compliance. A diploma or degree in HR or related field is preferred, with 3–5 years of relevant experience.

Qualifications

• 3–5 years of HR administration or HR generalist experience.
• Strong knowledge of Malaysian employment law and labour regulations.
• Diploma or degree in HR or related field preferred.
• Attention to detail and confidentiality.

Responsibilities

• Manage HR administration including recruitment, onboarding and records.
• Coordinate benefits, leave management, and statutory compliance.
• Handle employee relations, performance support, and comms.
• Maintain HR documentation and confidentiality.
• Coordinate training and development programs.
• Oversee office administration and vendor coordination.
• Prepare HR analytics and reports for management.
• Support payroll data and resolve discrepancies.

Skills

HR administration

Recruitment

Onboarding

Payroll support

Employee relations

Records management

Statutory compliance

Communication

Education

HR/BA degree

Tools

HRIS/Payroll software

Job description

About the role

We are seeking an experienced and organised HR & Admin Supervisor to join our team in Kuching, Sarawak on a full-time basis. This is a pivotal role that combines human resources management with administrative oversight, providing strategic support to the organisation whilst ensuring smooth day-to-day operations. As HR & Admin Supervisor, you will be responsible for managing human resources functions and administrative processes, acting as a key liaison between management and staff to foster a positive and productive workplace environment. This position offers the opportunity to make a meaningful impact on company culture, employee satisfaction, and operational excellence.

Key responsibilities

• Manage and oversee all HR administrative functions, including recruitment, onboarding, employee records management, and personnel file maintenance
• Support the recruitment process by coordinating job postings, screening applications, conducting preliminary interviews, and liaising with candidates
• Administer employee benefits programmes, leave management systems, and ensure compliance with statutory obligations
• Handle employee relations matters, including conflict resolution, performance management support, and employee communication initiatives
• Maintain accurate HR documentation and ensure confidentiality of sensitive employee information
• Coordinate training and development programmes to support employee growth and skill enhancement
• Oversee general administrative operations including office management, vendor coordination, and maintenance of office facilities
• Prepare HR reports, analytics, and data for management review and decision-making
• Ensure compliance with employment legislation, policies, and procedures across all HR and administrative functions
• Support payroll processing by providing accurate employee data and resolving discrepancies

What we’re looking for

• Minimum 3-5 years of experience in HR administration or a related HR generalist role
• Strong knowledge of Malaysian employment law, labour regulations, and statutory requirements
• Problem-solving mindset with a proactive approach to identifying and implementing improvements
• Attention to detail and a commitment to accuracy in all administrative tasks
• A diploma or degree in Human Resources, Business Administration, or a related field is preferred

What we offer

We are committed to creating a supportive and rewarding workplace where our employees can thrive. We offer a competitive salary package commensurate with experience and qualifications. Additional benefits include access to comprehensive training and development opportunities to support your career progression within the organisation. We provide a collaborative work environment that values innovation, teamwork, and mutual respect. Our commitment to work-life balance ensures that employees can maintain personal wellbeing whilst delivering excellent performance. We also offer statutory benefits including medical coverage and other employee-friendly policies designed to support your overall wellbeing and job satisfaction.