Human Resources Administrator

HD Beauty Care; Ipoh; On-site; MYR 33,000 - 51,000; Full time

Job summary

HD Beauty Care in Ipoh, Perak, is seeking a dedicated Human Resources Administrator to join our team. This full-time role supports HR operations, maintains employee records, and oversees the lifecycle from recruitment to offboarding.

You will handle payroll coordination, onboarding, benefits administration, HR documentation, and generate reports. Candidates should be organised, detail-oriented, and able to interact professionally with staff at all levels. Fresh graduates welcome.

Qualifications

• Completed secondary education with a qualification in Human Resources, Business Administration, or a related field (or equivalent relevant experience).
• Fresh graduates are welcome to apply; relevant working experience will be an added advantage.
• Proven experience in an HR administrative role or similar environment.
• Knowledge of Malaysian employment laws and HR regulations is highly desirable.

Responsibilities

• Maintaining accurate and confidential employee records, including personnel files, attendance records, and employment contracts.
• Processing payroll information and assisting with payroll administration coordination.
• Supporting recruitment by managing applications, scheduling interviews, and onboarding activities.
• Organising HR documentation and ensuring compliance with regulations and company policies.
• Assisting with administration of employee benefits programmes, including health insurance.
• Preparing HR reports and statistics for management.
• Coordinating employee engagement activities, training sessions, and events.
• Responding to employee queries and providing HR administrative support.

Skills

Organisational skills

Time management

Discretion

Professional communication

HR knowledge

Education

Secondary education with HR qualification

Tools

Microsoft Excel

Microsoft Word

Job description

About the role

We are seeking a dedicated and organised Human Resources Administrator to join the HD Beauty Care team in Ipoh, Perak. This is a full-time position that plays a vital role in supporting our Human Resources operations and ensuring the smooth administration of all HR-related processes. As a Human Resources Administrator, you will be instrumental in maintaining efficient HR systems, managing employee records, and supporting the overall employee lifecycle from recruitment through to offboarding. This role requires someone who is detail-oriented, proactive, and committed to providing excellent service to both internal teams and employees.

Key responsibilities

Maintaining accurate and confidential employee records, including personnel files, attendance records, and employment contracts

Processing payroll information and assisting with the coordination of payroll administration

Supporting the recruitment process by managing job applications, scheduling interviews, and coordinating onboarding activities for new employees

Organising and maintaining HR documentation, ensuring compliance with relevant regulations and company policies

Assisting with the administration of employee benefits programmes, including health insurance and other entitlements

Preparing HR reports and statistics as required by management

Supporting the organisation of employee engagement activities, training sessions, and company events

Responding to employee queries and providing administrative support to the HR team

Assisting with the implementation and maintenance of HR policies and procedures

Liaising with external parties such as government agencies, insurance providers, and recruitment agencies

What we're looking for

Completed secondary education with a qualification in Human Resources, Business Administration, or a related field (or equivalent relevant experience)

Fresh graduates are welcome to apply; relevant working experience will be an added advantage

Proven experience working in an HR administrative role, preferably within a similar commercial or service-oriented environment

Strong proficiency in Microsoft Office applications, particularly Excel and Word

Excellent organisational and time management skills with the ability to prioritise multiple tasks

Meticulous attention to detail and accuracy when handling sensitive employee information

Professional communication skills, both written and verbal, with the ability to interact professionally with employees at all levels

Knowledge of Malaysian employment laws and HR regulations is highly desirable

Discretion and confidentiality when handling sensitive HR matters

A proactive approach to problem-solving and a willingness to support the wider HR team

Familiarity with HR management systems or databases would be advantageous

About us

HD Beauty Care is a respected beauty care organisation committed to delivering exceptional products and services to our customers. We pride ourselves on our professional approach, quality standards, and our dedication to fostering a positive workplace culture. Our team is passionate about excellence, and we believe that our employees are central to our success. We are an equal opportunities employer and value diversity within our workforce.

What we offer

We offer a competitive salary package commensurate with experience. As an employee of HD Beauty Care, you will have access to a supportive working environment where your contributions are valued and recognised. We are committed to employee development and provide opportunities for professional growth within the organisation. We offer a standard benefits package including statutory entitlements in accordance with Malaysian employment law. We believe in maintaining a healthy work-life balance and foster a collaborative team culture where your ideas and suggestions are welcomed.