HR Admin

Intrinseque Health Pte Ltd.; Malacca City; On-site; MYR 33,000 - 60,000; Full time

Job summary

Intrinseque Health Pte Ltd. in Melaka is recruiting an experienced HR Admin to join our Human Resources team on a full-time basis.

You will support day-to-day HR operations, manage records, onboarding, payroll support, and liaise with staff and managers to ensure smooth processes. The role offers exposure to recruitment, benefits administration, HR reporting, and compliance with Malaysia data protection and local employment laws, while contributing to a positive workplace culture and employee

Qualifications

• Proven experience in an HR administrative role.
• Strong organisational and administrative skills.
• Excellent written and verbal communication.
• Proficiency in HRIS and Microsoft Office apps.
• Knowledge of Malaysia employment law.
• Maintain confidentiality and discretion.

Responsibilities

• Process and maintain employee records, contracts and files.
• Coordinate recruitment postings, screen applications and interviews.
• Manage onboarding and offboarding procedures.
• Support payroll-related processes and timesheets.
• Coordinate employee benefits programmes and wellness initiatives.
• Maintain HR databases and generate management reports.
• Provide HR policy and compliance support to staff.
• Respond to employee HR enquiries professionally.
• Assist with HR projects and events as needed.
• Support system access and documentation accuracy.

Skills

HR Admin

Organisational skills

Communication

MS Office

HRIS

Employment law

Tools

Microsoft Office

Job description

About us

Intrinseque Health is a forward-thinking healthcare organisation committed to delivering exceptional patient care and fostering a supportive workplace culture. We believe that our people are our greatest asset, and we invest in creating an environment where employees can thrive, develop, and make a meaningful impact. Our mission is to provide comprehensive healthcare solutions whilst maintaining the highest standards of professionalism and employee wellbeing.

About the role

We are seeking an experienced HR Admin to join our Human Resources team on a full-time basis in Melaka. This role is pivotal in supporting the day-to-day operations of our HR function and ensuring smooth administrative processes across the organisation. As HR Admin, you will serve as a key point of contact for employees and managers alike, providing essential support that enables our HR team to focus on strategic initiatives. This position offers the opportunity to develop your HR expertise whilst contributing directly to employee satisfaction and organisational efficiency.

Key responsibilities

• Processing and maintaining employee records, including recruitment documentation, contracts, and personnel files in compliance with data protection regulations
• Supporting the recruitment process by coordinating job postings, screening applications, scheduling interviews, and preparing offer letters
• Managing employee onboarding and offboarding procedures, ensuring all necessary documentation and system access are completed accurately and on time
• Administering payroll-related processes, including timesheets, leave requests, and supporting payroll reconciliation activities
• Coordinating employee benefits programmes, including health insurance, pension schemes, and wellness initiatives
• Maintaining HR databases and management information systems, ensuring data accuracy and security
• Providing administrative support for HR projects, policies, and initiatives as required
• Responding to employee enquiries regarding HR policies, procedures, and entitlements in a professional and timely manner
• Preparing HR reports and documentation for management review and compliance purposes
• Supporting the organisation of HR-related events, training sessions, and employee engagement activities

What we're looking for

• Proven experience in an HR administrative role.
• Strong organisational and administrative skills with the ability to manage multiple tasks and priorities effectively
• Excellent written and verbal communication skills, with the ability to interact professionally with employees at all levels
• Proficiency in HR information systems and Microsoft Office applications (Excel, Word, PowerPoint)
• Knowledge of employment law and HR best practices relevant to Malaysia and local regulations
• Attention to detail and accuracy, particularly when handling confidential employee information
• Ability to maintain confidentiality and handle sensitive information with discretion
• A proactive approach to problem-solving and a willingness to support the broader HR function
• Flexibility and adaptability in a dynamic workplace environment
• Preferred: Prior experience in healthcare, experience with payroll administration, or knowledge of recruitment processes