HR Admin

RFS HYDRAULICS SDN. BHD.; Kuala Lumpur; On-site; MYR 54,000 - 78,000; Full time

Benefits offered by this job

Medical

Miscellaneous allowance

Refreshment foods

Team Activities

Learning Sessions

Job summary

RFS Hydraulics SDN. BHD. is seeking a detail-oriented HR Admin to join our Kuala Lumpur HR team. This full-time role supports day-to-day HR operations, from records management to payroll assistance, ensuring accurate and compliant processes.

You will work across recruitment, onboarding, employee engagement and events, collaborating with colleagues to deliver a positive employee experience within a dynamic hydraulics company based in Bangsar.

Qualifications

• 2-4 years in HR administration or generalist HR role.
• Strong organisational and time management skills with multitasking ability.
• Excellent written and spoken English and Malay; additional languages helpful.
• Proficiency with HRIS and HR systems.
• Advanced MS Excel and Word skills.
• Knowledge of Malaysian employment law and HR practices.
• Attention to confidentiality and data accuracy.
• Strong interpersonal and professional communication.
• Ability to work independently and in a team.
• Proactive approach to process improvement.

Responsibilities

• Manage employee records, databases and filing with accuracy and confidentiality.
• Process recruitment documentation including applications and onboarding.
• Support employee engagement activities, training programmes and events.
• Assist payroll, benefits processing and employee inquiries on compensation and leave.
• Schedule meetings, manage calendars and coordinate HR activities.
• Maintain compliance with HR policies and regulatory requirements.
• Prepare HR reports and presentations for management.
• Develop and maintain HR procedures, templates and internal communications.
• Respond to employee queries and escalate to HR as needed.
• Coordinate with other departments to smooth HR operations.

Skills

HR admin experience

Organisational skills

English-Malay communication

HRIS proficiency

MS Excel & Word

Malaysian employment law

Data confidentiality

Interpersonal skills

Independent & collaborative

Proactive problem-solving

Tools

HRIS

Excel

Word

Job description

About the role

RFS Hydraulics SDN. BHD. is seeking a detail-oriented and organised HR Admin to join our Human Resources team in Bangsar, Kuala Lumpur. This is a full-time position that plays a crucial role in supporting our HR operations and ensuring smooth administrative functions across the organisation. As HR Admin, you will be the backbone of our HR department, managing day-to-day administrative tasks and providing essential support to ensure our people and processes run efficiently. This role offers an excellent opportunity to develop your HR career whilst making a tangible impact on employee experience and organisational effectiveness.

What you’ll be doing

• Managing employee records, databases and filing systems with accuracy and confidentiality
• Processing recruitment-related documentation including applications and onboarding paperwork
• Providing administrative support for employee engagement activities, training programmes and corporate events
• Assisting with payroll administration, benefits processing and employee enquiries regarding compensation and leave
• Scheduling meetings, managing calendars and coordinating HR department activities
• Maintaining compliance with HR policies and procedures, ensuring all documentation meets regulatory requirements
• Preparing HR reports, statistics and presentations to support HR management and senior leadership
• Supporting the development and maintenance of HR procedures, templates and internal communications
• Responding to employee queries and directing them to appropriate resources or HR personnel
• Coordinating with other departments to facilitate smooth HR operations and employee transitions

What we’re looking for

• Proven experience in an HR administrative or similar generalist HR consulting role, ideally 2-4 years in a corporate environment
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills in English and Malay; proficiency in additional languages is advantageous
• Proficiency with HR systems and databases, including experience with HRIS (Human Resources Information Systems)
• Advanced proficiency in Microsoft Office Suite, particularly Excel and Word
• Knowledge of Malaysian employment law, labour regulations and HR best practices
• Attention to detail with a commitment to maintaining confidentiality and data accuracy
• Strong interpersonal skills and a professional, friendly demeanour when interacting with employees at all levels
• Ability to work independently and as part of a collaborative team
• A proactive approach to problem-solving and process improvement

What we offer

At RFS Hydraulics SDN. BHD., we are committed to creating a supportive workplace where our employees can thrive. We offer competitive remuneration packages, opportunities for professional development and career progression within the HR function. Our workplace culture emphasises collaboration, continuous learning and employee wellbeing. We provide a structured work environment with clear expectations and support from experienced HR professionals. We also offer flexibility where possible to support work-life balance and recognise the contributions of our team members through performance recognition and reward initiatives.

About us

RFS Hydraulics SDN. BHD. is a dynamic and growing organisation operating in the hydraulics sector. We are committed to delivering high-quality products and services whilst maintaining strong operational standards. Our success is built on the foundation of our talented workforce, and we prioritise creating an inclusive, professional workplace culture. With our headquarters based in Bangsar, Kuala Lumpur, we pride ourselves on our commitment to excellence, innovation and employee satisfaction. We believe in developing our people and creating opportunities for career growth within a supportive and professional environment.

Our Core Values:

Passion - We love what we do.

Growth - We are bigger than who we are.

Integrity - The essence of everything successful.

Family - We want the best for each other.

Everyday is a new learning experience as we pursue our search for growth. We also have team activities/events to bond with one another. Not to forget, every outstanding achievement will be equally commemorated with marvelous celebrations and amazing rewards!

If our Core Values resonate with you, we want you!

Perks and benefits Medical Miscellaneous allowance Refreshment foods, Team Activities, Learning Sessi