HR & Administration Supervisor

Galaxy Dc Pte. Ltd.; Tanjong Malim; On-site; MYR 60,000 - 90,000; Full time

Job summary

Galaxy Dc Pte. Ltd. is seeking an experienced HR and Admin professional to support local HR policies, recruitment, payroll, and compliance in Malaysia.

You will coordinate statutory matters, administer HRIS, and work closely with regional teams and external providers to ensure smooth operations. The role requires hands-on, organised individuals with strong linguistic skills in Mandarin, English and Bahasa Malaysia, and familiarity with Malaysian employment laws and regional nuances in

Qualifications

• 5–8 years of relevant HR and administration experience.
• Proficiency in Mandarin, English, and Bahasa Malaysia.
• Familiarity with Malaysian employment laws and statutory requirements.
• Experience in office setup or establishing HR processes is an advantage.
• Independent, hands-on, organised, and able to work with minimal supervision.
• Familiarity with the Southern Perak or Northern Selangor region is preferred.

Responsibilities

• Support the establishment of local HR policies, standard operating procedures, and administrative systems.
• Handle recruitment, onboarding, payroll coordination, employee relations, and offboarding activities.
• Coordinate statutory HR matters, including EPF, SOCSO, EIS, and employment compliance.
• Support office leasing, setup, procurement, vendor management, and daily administration.
• Assist with the implementation and management of HRIS, attendance, leave, and employee record systems.
• Liaise with regional management and external service providers to support HR and administrative operations.

Skills

HR policies

Recruitment

Payroll coordination

Employee relations

Tools

HRIS

Payroll software

Job description

Support the establishment and ongoing management of HR policies, administrative systems, and office operations in Malaysia. This hands-on role will help ensure effective people processes, statutory compliance, employee support, and smooth day-to-day administration while working closely with regional management and external service providers.

Key responsibilities

Support the establishment of local HR policies, standard operating procedures, and administrative systems.

Handle recruitment, onboarding, payroll coordination, employee relations, and offboarding activities.

Coordinate statutory HR matters, including EPF, SOCSO, EIS, and employment compliance.

Support office leasing, setup, procurement, vendor management, and daily administration.

Assist with the implementation and management of HRIS, attendance, leave, and employee record systems.

Liaise with regional management and external service providers to support HR and administrative operations.

What we're looking for

5–8 years of relevant HR and administration experience.

Proficiency in Mandarin, English, and Bahasa Malaysia.

Familiarity with Malaysian employment laws and statutory requirements.

Experience in office setup or establishing HR processes is an advantage.

Independent, hands-on, organised, and able to work with minimal supervision.

Familiarity with the Southern Perak or Northern Selangor region is preferred.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• Which of the following types of qualifications do you have?
• How would you rate your Bahasa Malaysia language skills?