HR & Admin Intern

Giga Sports Sdn Bhd; Shah Alam; On-site; MYR 10,000 - 12,000; Full time

Benefits offered by this job

Internship Allowance RM1000

Medical Miscellaneous allowance

Parking

Hospitalization Insurance

Birthday Voucher

Staff

Job summary

Giga Sports Sdn Bhd is seeking an HR & Admin Intern to support the HR & Admin team in Malaysia. You will gain hands-on experience in foreign workers administration, office operations, and documentation within a dynamic environment.

The role is ideal for students or recent graduates aiming to build a foundation in office management, governance, and workforce administration. You will work on SOPs, data entry, and cross-functional coordination.

Qualifications

• Pursuing or recently completed a Diploma or Bachelor's Degree in Business Administration, Human Resources, Management, or related field.
• Strong written and verbal communication.
• High attention to detail and organizational habits.
• Proficient in Microsoft Office / Google Workspace.
• Willing to travel and possess own transport.
• Able to handle confidential information with discretion.

Responsibilities

• Foreign Workers Administration: Assist with maintaining updated foreign worker records and renewal timelines.
• Office & Operational Support: Maintain day‑to‑day office routines and digital records.
• Document Management & Governance: Prepare and organize SOPs, meeting minutes, and internal reports.
• Data Entry & Attendance Tracking: Manage databases, asset registers, and attendance logs.
• Communication & Liaison: Coordinate with external vendors, agencies, and suppliers.
• General Assistance: Support HR & Admin with ad‑hoc tasks and projects.

Skills

Strong communication

Attention to detail

Organizational skills

Willing to learn HR

Travel willingness

Own transport

Education

Diploma/Bachelor's in Business/HR/Management

Tools

Microsoft Office

Google Workspace

Job description

We are seeking a proactive, detail-oriented and organized HR & Admin Intern to join our HR & Administration department. In this role, you will gain hands‑on experience supporting daily office operations, employee documentation, standard operating procedures, and foreign workers administration.

This is an excellent opportunity for students or recent graduates looking to build a strong foundation in office management, corporate governance, and workforce administration in a dynamic environment.

Key Responsibilities

Foreign Workers Administration: Assist the HR & Admin team in maintaining updated foreign worker records, tracking work permit/visa renewal timelines, updating passport logs, and coordinating documentation for regulatory compliance and onboarding.

Office & Operational Support: Assist in maintaining day‑to‑day office administrative routines, filing systems, and digital record organization.

Document Management & Governance: Help prepare, format, and organize administrative files, standard operating procedures (SOPs), meeting minutes, and internal compliance reports.

Data Entry & Attendance Tracking: Maintain administrative databases, asset registers, and digital tracking tools (e.g., attendance logs, exception reports, and task managers).

Communication & Liaison: Assist in coordinating with external vendors, contractors, agencies, or suppliers, as well as handling general office inquiries.

General Assistance: Support the HR & Admin team with ad‑hoc operational tasks, employee welfare initiatives, and special projects.

Requirements

Currently pursuing or recently completed a Diploma or Bachelor’s Degree in Business Administration, Human Resources, Management, or a related field.

Strong written and verbal communication skills.

High attention to detail, strong organizational habits, and the ability to handle confidential information with discretion.

Proficient in Microsoft Office / Google Workspace.

Responsible attitude with a willingness to learn HR and administrative workflows.

Willing to travel.

Possess own transport.

Perks and benefits

• Internship Allowance RM1000
• Medical Miscellaneous allowance
• Parking
• Hospitalization Insurance
• Birthday Voucher
• Staff

Giga Sports is a global lifestyle group with presence in 16 markets with over 1,000 employees, representing world class brands such as Birkenstock, Cole Haan, MBT and many others. We own and operate more than 100 specialty stores and distributes to more than 12,500 points-of-sale worldwide.

Giga Sports Sdn Bhd were established since 2006 as an international lifestyle and sporting goods distributor company with growing business In Malaysia.

We are expanding and we seek talents passionate about sports, dynamic, outgoing and enthusiastic individuals to be a part of our family.

Giga Sports is a global lifestyle group with presence in 16 markets with over 1,000 employees, representing world class brands such as Birkenstock, Cole Haan, MBT and many others. We own and operate more than 100 specialty stores and distributes to more than 12,500 points-of-sale worldwide.

Giga Sports Sdn Bhd were established since 2006 as an international lifestyle and sporting goods distributor company with growing business In Malaysia.

We are expanding and we seek talents passionate about sports, dynamic, outgoing and enthusiastic individuals to be a part of our family.