HR & Admin Executive

Giga Sports Sdn Bhd; Shah Alam; Presencial; MYR 45.000 - 67.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical

Miscellaneous allowance

Parking

Hospitalization Insurance

Descripción de la vacante

Giga Sports Sdn Bhd is seeking an organized HR & Admin Executive in Malaysia to execute full-cycle recruitment and oversee end-to-end administration of foreign worker processes. The role also covers day-to-day office operations and compliance with local labor laws.

The ideal candidate has 2–3 years of hands-on HR and admin experience, with proven ability to manage foreign worker permits and end-to-end recruitment. English and Bahasa Melayu proficiency is required.

Formación

• 2–3 years hands-on HR and office administration experience.
• Experience handling foreign worker quota/permits and end-to-end recruitment.
• Knowledge of Malaysian Employment Act 1955, Worker Housing Act 446, Immigration procedures, and compliance.
• Proficient in English and Bahasa Melayu; other languages a plus.

Responsabilidades

• Recruitment & Talent Acquisition: manage full-cycle recruitment including postings, screening, interviews, and scheduling.
• Sourcing channels: use job portals, social media, agencies, and local job fairs to build pipelines for operations and admin roles.
• Onboarding & offboarding: conduct orientation and exits, with clearance documentation.
• Permit & visa administration: manage foreign worker permits, passports, and passes via government portals (FWCMS, MyIMMs/ePLKS).
• Quota & approvals: coordinate quota applications, approvals, and FOMEMA screenings per JTK/Immigration.
• Hostel & welfare management: oversee foreign worker housing, transport, and living arrangements per Act 446.
• Liaison: main contact for agencies, government bodies, embassies.
• General HR operations & employee relations: attendance, payroll inputs, labor law compliance, employee inquiries, disciplinary support.
• Administrative support: office maintenance, record keeping, vendor management, ad-hoc duties.

Conocimientos

End-to-end recruitment

Foreign worker quota/permits

HRIS software

MS Office

English & Bahasa Melayu

Educación

Diploma in HRM

Bachelors in HRM

Bachelors in Business Administration

Bachelor in Law

Herramientas

MS Office

HRIS software

Descripción del empleo

We are looking for an organized, proactive, and knowledgeable HR & Admin Executive to join our growing team. This role is responsible for executing full-cycle recruitment strategies and managing the end-to-end administration of foreign worker processes. Additionally, the role oversees day-to-day office administrative duties, compliance with local labor laws, and employee welfare initiatives.

Key Responsibilities:

1. Recruitment & Talent Acquisition

• Full-Cycle Recruitment: Coordinate end-to-end recruitment process including drafting job postings, screening resumes, conducting initial interviews, and scheduling interviews with hiring managers.
• Sourcing Channels: Utilize various channels (job portals, social media, recruitment agencies, local job fairs) to build a talent pipeline for operational and administrative roles.
• Onboarding & Offboarding: Conduct employee orientation and onboarding for new hires, and manage offboarding processes including exit interviews and clearance documentation.
• Permit & Visa Administration: Manage application, renewal, endorsement, transfer, and cancellation process for foreign worker permits (PLKS), passports, and employment passes via government portals (e.g., FWCMS, MyIMMs/ePLKS).
• Quota & Approvals: Coordinate foreign worker quota applications, approvals, and medical screenings (FOMEMA) in full compliance with the Ministry of Human Resources (JTK) and Immigration Department.
• Hostel & Welfare Management: Oversee foreign worker accommodation, transport, and living arrangements, ensuring compliance with the Employees' Minimum Standards of Housing, Accommodations and Amenities Act 1990 (Act 446).
• Liaison: Act as the primary point of contact for recruitment agencies, government bodies (JTK, Immigration, KDN, FOMEMA, SOCSO/PERKESO), and embassies.

3. General HR Operations & Employee Relations

• Attendance & Payroll Support: Monitor daily attendance, leave management, overtime calculations, and provide relevant data inputs for monthly payroll processing.
• Labor Law Compliance: Maintain up-to-date knowledge of the Malaysian Employment Act 1955, Industrial Relations Act, and other relevant labor regulations.
• Employee Relations: Serve as a point of contact for staff inquiries, grievance handling, and assist in executing disciplinary procedures or counselling sessions.

4. Administrative Support

• Office Maintenance: Manage general office administration, including vendor management (cleaning, security, utilities), office supplies procurement, and facility maintenance.
• Record Keeping: Maintain accurate, confidential, and updated employee files, personnel records, and HR database systems.
• Ad-hoc Duties: Assist with company events, health & safety (OSH) initiatives, and other administrative tasks as assigned by management.

Requirements:

Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, Law, or equivalent.

Minimum 2–3 years of hands-on experience in HR and office administration, with proven experience in handling foreign worker quota/permits and end-to-end recruitment.

Sound understanding of the Malaysian Employment Act 1955, Act 446 (Worker Housing), Immigration procedures, and statutory compliance (EPF, SOCSO, EIS, PCB).

Proficient in English and Bahasa Melayu (both written and spoken). Knowledge of other languages is a plus when communicating with foreign workers.

Strong organizational, communication, and interpersonal skills. Proficient in MS Office (Excel, Word, PowerPoint) and familiar with HRIS software.

Strong problem-solving skills with a high degree of discretion and confidentiality.

Resourceful and capable of working independently in a fast-paced environment.

High adaptability and cultural sensitivity when dealing with diverse workforce backgrounds.

Giga Sports is a global lifestyle group with presence in 16 markets with over 1,000 employees, representing world class brands such as Birkenstock, Cole Haan, MBT and many others. We own and operate more than 100 specialty stores and distributes to more than 12,500 points-of-sale worldwide.

Giga Sports Sdn Bhd were established since 2006 as an international lifestyle and sporting goods distributor company with growing business In Malaysia.

We are expanding and we seek talents passionate about sports, dynamic, outgoing and enthusiastic individuals to be a part of our family.

Perks and benefits

• Medical
• Miscellaneous allowance
• Parking
• Hospitalization Insurance

  What can I earn as a Human Resources and Administration Executive