HR & Admin Executive - Recruitment & Foreign Worker Ops

Giga Sports Sdn Bhd; Shah Alam; On-site; MYR 45,000 - 67,000; Full time

Benefits offered by this job

Medical

Miscellaneous allowance

Parking

Hospitalization Insurance

Job summary

Giga Sports Sdn Bhd is seeking an organized HR & Admin Executive in Malaysia to execute full-cycle recruitment and oversee end-to-end administration of foreign worker processes. The role also covers day-to-day office operations and compliance with local labor laws.

The ideal candidate has 2–3 years of hands-on HR and admin experience, with proven ability to manage foreign worker permits and end-to-end recruitment. English and Bahasa Melayu proficiency is required.

Qualifications

• 2–3 years hands-on HR and office administration experience.
• Experience handling foreign worker quota/permits and end-to-end recruitment.
• Knowledge of Malaysian Employment Act 1955, Worker Housing Act 446, Immigration procedures, and compliance.
• Proficient in English and Bahasa Melayu; other languages a plus.

Responsibilities

• Recruitment & Talent Acquisition: manage full-cycle recruitment including postings, screening, interviews, and scheduling.
• Sourcing channels: use job portals, social media, agencies, and local job fairs to build pipelines for operations and admin roles.
• Onboarding & offboarding: conduct orientation and exits, with clearance documentation.
• Permit & visa administration: manage foreign worker permits, passports, and passes via government portals (FWCMS, MyIMMs/ePLKS).
• Quota & approvals: coordinate quota applications, approvals, and FOMEMA screenings per JTK/Immigration.
• Hostel & welfare management: oversee foreign worker housing, transport, and living arrangements per Act 446.
• Liaison: main contact for agencies, government bodies, embassies.
• General HR operations & employee relations: attendance, payroll inputs, labor law compliance, employee inquiries, disciplinary support.
• Administrative support: office maintenance, record keeping, vendor management, ad-hoc duties.

Skills

End-to-end recruitment

Foreign worker quota/permits

HRIS software

MS Office

English & Bahasa Melayu

Education

Diploma in HRM

Bachelors in HRM

Bachelors in Business Administration

Bachelor in Law

Tools

MS Office

HRIS software

Job description

Giga Sports Sdn Bhd is seeking an organized HR & Admin Executive in Malaysia to execute full-cycle recruitment and oversee end-to-end administration of foreign worker processes. The role also covers day-to-day office operations and compliance with local labor laws.

The ideal candidate has 2–3 years of hands-on HR and admin experience, with proven ability to manage foreign worker permits and end-to-end recruitment. English and Bahasa Melayu proficiency is required.