HR & Admin Executive

SAIC Motor Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

SAIC Motor Malaysia Sdn. Bhd. is seeking a hands-on HR & Admin Executive to manage day-to-day office administration, fleet administration and HR support, ensuring smooth operations across the Malaysia office.

You will coordinate vehicle registrations and insurance, office facilities, travel, vendor contracts and records, while maintaining confidential files and assisting with onboarding, offboarding and attendance.

Qualifications

• Diploma or bachelor's degree in Business Administration, Office Management, or HR Management.
• At least 2 years of relevant experience in office administration, fleet administration, facilities coordination or general administrative support.
• Proficient in Microsoft Excel, Word and Outlook; English and Bahasa Malaysia fluency.

Responsibilities

• Coordinate vehicle fleet administration, including registrations, insurance, records and disposal.
• Manage daily office facilities, access, supplies, mailing, pantry and general support.
• Handle staff travel arrangements and travel documentation.
• Maintain vendor relationships and coordinate service providers.
• Process office expenses, invoices and purchasing requests with Finance.
• Maintain confidential records and filing for office admin and licenses.
• Assist with meetings, events and management briefings.
• Support HR activities: staff insurance, onboarding, offboarding and attendance records.

Skills

English

Bahasa Malaysia

Mandarin

Education

Bachelor's degree in Business Administration, Office Management, HR Management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

We are looking for a hands-on HR & Admin Executive to manage day-to-day office administration and provide routine HR administrative support. The role is primarily focused on fleet administration, office facilities, travel arrangements, vendor coordination, company assets and administrative records.

Key Responsibilities

Office Administration

Coordinate the administration of the company vehicle fleet, including liaising with dealers on new vehicle registration and insurance, maintaining vehicle records and documentation, safekeeping of spare keys, and coordinating vehicle disposal through bidding or other approved methods.

Handle daily office administration matters, including office facilities, visitor access, office supplies, mailing, courier, pantry, stationery and general office support.

Manage the office access system, season parking, company fuel cards, Touch 'n Go cards and other company administrative assets.

Coordinate staff and guest travel arrangements, including flights, hotels, airport transfers, transport bookings and related travel documentation.

Manage relationships with vendors, service providers and contractors, including cleaning service providers, office maintenance contractors, travel agents and other administrative suppliers.

Coordinate office expenses, invoices, purchase requests and payment arrangements with Finance.

Maintain proper filing and records for office administration documents, company licences, agreements, insurance, vendor records and other confidential documents.

Assist in organising company meetings, employee activities, internal events, visitor arrangements and management meetings when required.

Provide general administrative support to management and departments as needed.

Human Resources Support

Administer staff insurance matters, including employee enrolment, additions and deletions, renewals, documentation and coordination with the appointed insurer or broker.

Support recruitment coordination for assigned vacancies, including job posting, preliminary resume screening based on approved criteria, interview scheduling, candidate communication and interview logistics.

Assist in new employee onboarding, including documentation collection, personnel file preparation, office access, equipment arrangements and orientation coordination.

Support employee offboarding, including exit checklists, asset returns, access cancellation and related documentation.

Maintain attendance and leave records and other routine HR documentation.

Requirements

Diploma or bachelor's degree in Business Administration, Office Management, Human Resources Management or a related field.

At least 2 years of relevant experience in office administration, fleet administration, facilities coordination or general administrative support.

Good command of English and Bahasa Malaysia. Mandarin would be an added advantage for coordination with China HQ and Chinese-speaking stakeholders.

Proficient in Microsoft Excel, Word and Outlook.

Detail-oriented, well-organised and able to follow up on tasks independently.

Practical, hands-on and able to handle confidential information professionally.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources and Administration Executive?
• How much notice are you required to give your current employer?

SAIC Motor Malaysia Sdn. Bhd. is an international subsidiary company of SAIC Motor and the official distributor of MG cars in Malaysia.

SAIC Motor Malaysia plays a key role in handling distribution, sales and marketing, and after sales services.

SAIC Motor Malaysia Sdn. Bhd. is an international subsidiary company of SAIC Motor and the official distributor of MG cars in Malaysia.

SAIC Motor Malaysia plays a key role in handling distribution, sales and marketing, and after sales services.

What can I earn as a Human Resources and Administration Executive