HR & Admin Executive: Fleet, Facilities & Travel

SAIC Motor Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

SAIC Motor Malaysia Sdn. Bhd. is seeking a hands-on HR & Admin Executive to manage day-to-day office administration, fleet administration and HR support, ensuring smooth operations across the Malaysia office.

You will coordinate vehicle registrations and insurance, office facilities, travel, vendor contracts and records, while maintaining confidential files and assisting with onboarding, offboarding and attendance.

Qualifications

• Diploma or bachelor's degree in Business Administration, Office Management, or HR Management.
• At least 2 years of relevant experience in office administration, fleet administration, facilities coordination or general administrative support.
• Proficient in Microsoft Excel, Word and Outlook; English and Bahasa Malaysia fluency.

Responsibilities

• Coordinate vehicle fleet administration, including registrations, insurance, records and disposal.
• Manage daily office facilities, access, supplies, mailing, pantry and general support.
• Handle staff travel arrangements and travel documentation.
• Maintain vendor relationships and coordinate service providers.
• Process office expenses, invoices and purchasing requests with Finance.
• Maintain confidential records and filing for office admin and licenses.
• Assist with meetings, events and management briefings.
• Support HR activities: staff insurance, onboarding, offboarding and attendance records.

Skills

English

Bahasa Malaysia

Mandarin

Education

Bachelor's degree in Business Administration, Office Management, HR Management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

SAIC Motor Malaysia Sdn. Bhd. is seeking a hands-on HR & Admin Executive to manage day-to-day office administration, fleet administration and HR support, ensuring smooth operations across the Malaysia office.

You will coordinate vehicle registrations and insurance, office facilities, travel, vendor contracts and records, while maintaining confidential files and assisting with onboarding, offboarding and attendance.