HR cum Admin Executive

Ascent Family Holding Sdn. Bhd.; Iskandar Puteri; On-site; MYR 33,000 - 67,000; Full time

Job summary

Ascent Family Holding Sdn. Bhd. is seeking an HR cum Admin Executive to provide administrative and operational support across HR and general administration in Malaysia.

The role covers attendance, payroll, onboarding/offboarding, recruitment coordination, and coordination with internal teams such as Operations, HR, Finance and Management. The ideal candidate will have a Diploma/Degree in Business Administration or HR and strong coordination skills.

Qualifications

• Diploma or degree in Business Admin, HR, or related field.
• Strong coordination and communication skills.
• Ability to multi-task in a fast-paced environment.
• Proficient in reporting and Microsoft Office.
• Independent and creative problem-solver.

Responsibilities

• HR & Staff Administration: Support full HR processes including attendance, payroll, onboarding, offboarding and recruitment coordination.
• General Administration & Coordination: Handle day-to-day admin tasks, meetings, travel arrangements, supplier orders, and coordination with internal/external stakeholders.
• Documentation & Records Management: Maintain organised HR/administrative records and ensure proper filing and renewal of documents.
• Other Duties: Perform additional admin and operational duties as assigned by the superior.

Skills

Coordination

Communication

Multi-tasking

Problem-solving

Independent work

Education

Diploma / Degree in Business Administration / HR

Tools

Microsoft Office

Job description

The HR cum Admin Executive provides administrative and operational support across HR and general administration, with responsibility for coordination, documentation, record keeping, follow-up and day-to-day administrative matters.

Key Responsibilities:

HR & Staff Administration

Support full HR processes, including attendance, payroll, onboarding, offboarding and recruitment coordination.

Verify staff attendance, lateness and overtime records.

Prepare relevant summaries and follow up on salary and payment releases.

Maintain proper HR-related documentation and records, including but not limited to payroll, recruitment and staff benefits.

General Administration & Coordination

Handle general administrative duties and day-to-day administrative matters as assigned.

Handle customer enquiries and routine correspondence, including letters, notices, forms, reports, agreements, invoices and supporting documents.

Arrange meetings, interviews, appointments, site visits and business discussions.

Support and assist with travel and accommodation arrangements for staff and guests.

Support purchasing, supplier orders, quotations, deliveries and invoice processing.

Coordinate with internal teams, such as Operations, HR, Finance and Management, and external stakeholders, such as tenants, suppliers, vendors and relevant authorities.

Coordinate company asset requirements, quotations, approvals and records.

Support the planning and coordination of company events and activities.

Documentation & Records Management

Maintain organised and up-to-date administrative records.

Monitor the issuance, collection, renewal and completion of documents, including but not limited to HR-related documents, agreements and invoices.

Ensure records and supporting documents are properly filed and readily available.

Other Duties

Perform other administrative and operational duties as assigned by the superior.

Requirements:

Diploma / Degree in Business Administration, Human Resources, or related field

Strong coordination, and communication skills

Ability to handle multi-tasking in a fast-paced environment

Strong problem-solving and on-site operational management skills

Proficient in reporting and Microsoft Office tools.

Demonstrates the ability to work independently and creatively.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources and Administration Executive?
• Which of the following types of qualifications do you have?
• How many years of Administration Coordination experience do you have?
• Which of the following Microsoft Office products are you experienced with?
• How much notice are you required to give your current employer?

Business Support Services 11-50 employees

Ascent Family Holding Sdn. Bhd. is a diversified investment holding company with a portfolio of businesses across multiple industries, including education, retail, theme entertainment, restaurants, property leasing, and pest control services. The Group focuses on sustainable business growth, strategic investments, and creating long-term value across its diverse portfolio.

Ascent Family Holding Sdn. Bhd. is a diversified investment holding company with a portfolio of businesses across multiple industries, including education, retail, theme entertainment, restaurants, property leasing, and pest control services. The Group focuses on sustainable business growth, strategic investments, and creating long-term value across its diverse portfolio.

What can I earn as a Human Resources and Administration Executive