HR & Admin Executive

QuintMas Sdn Bhd; George Town; On-site; MYR 33,000 - 56,000; Full time

Job summary

QuintMas Sdn Bhd in Malaysia is seeking a proactive Human Resources and Administration Executive to manage end-to-end HR and admin duties. You will handle recruitment, onboarding, payroll, and compliance. The role requires 2–3 years of experience in admin/HR, strong MS Office skills, and excellent communication.

You will coordinate training, prepare letters, and assist audits and license renewals. This on-site role based in Penang/George Town offers growth opportunities and broad exposure to HR

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Human Resources, or related field.
• 2–3 years of administrative experience with HR exposure.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong organizational, communication and interpersonal skills.

Responsibilities

• Manage end-to-end recruitment activities: job ads, screening, interview coordination, onboarding.
• Prepare and issue employment letters and monitor probation confirmations.
• Provide guidance on disciplinary and IR matters; draft warning letters and document cases.
• Coordinate in-house and external training with Heads of Department; manage HRD Corp submissions and claims.
• Compute and process monthly payroll; ensure timely submission of statutory contributions by the 15th.
• Coordinate and support statutory and internal audits.
• Manage renewals/compliance of licences, permits, insurances, tenancy agreements; oversee maintenance vendors and assets.

Skills

Organizational skills

Communication skills

Interpersonal skills

Education

Diploma or Bachelor's in Business Administration / HR

Tools

MS Office

Job description

Manage end-to-end recruitment activities, including job advertisements, candidate screening, interview coordination, and onboarding.

Prepare and issue employment-related letters (appointment, confirmation, promotion, disciplinary, etc.) and monitor probation confirmations.

Provide guidance on employee disciplinary and industrial relations matters; draft warning letters and maintain proper case documentation.

Coordinate in-house and external training programs with Heads of Department and manage HRD Corp applications, submissions, and claims.

Compute and process monthly payroll accurately and ensure timely submission of statutory contributions by the 15th of each month.

Coordinate and support statutory and internal audits.

Manage renewal and compliance of company licences, permits, insurances, tenancy agreements, Puspakom inspection, oversee office and facility maintenance vendors, and monitoring of company assets.

Requirements

Diploma or Bachelor’s degree in Business Administration, Human Resources, or a related field.

Minimum of 2-3 years of experience in an administrative role, with some exposure to HR functions.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Excellent organizational, communication, and interpersonal skills.

Self-motivated, detail-oriented, and able to work independently.

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• Which of the following statements best describes your right to work in Malaysia?
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• Which of the following languages are you fluent in?
• What's your expected monthly basic salary?

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