Senior HR & Administration Executive

BGC DEVELOPMENT SDN. BHD.; Kuching; On-site; MYR 60,000 - 90,000; Full time

Job summary

BGC DEVELOPMENT SDN. BHD. is seeking a proactive HR and Administration Executive in Kuching, Sarawak.

You will manage recruitment, onboarding, contracts, records, attendance, payroll coordination and statutory contributions to keep daily operations running smoothly. The role requires a Diploma or Degree in HRM or Business Administration, at least 5 years of relevant experience, knowledge of Malaysian employment laws, and strong organizational and communication skills.

Qualifications

• Diploma or Degree in Human Resource Management, Business Administration or related field.
• Minimum 5 years of relevant HR and administration experience.
• Good knowledge of Malaysian employment laws and HR practices.

Responsibilities

• Manage recruitment, onboarding, employment contracts, employee records and attendance.
• Coordinate payroll and statutory contributions.
• Ensure compliance with employment laws and company policies.
• Develop and maintain HR policies, handbooks and admin systems.
• Oversee office administration, assets, insurance renewals and document control.
• Coordinate manpower planning with project managers and site supervisors.
• Handle foreign worker matters including work permits and renewals.
• Prepare HR and admin reports for management.
• Identify improvements to HR and admin processes.

Skills

Organizational skills

Communication

Problem solving

Independent work

Confidential handling

MS Office

Education

Diploma or Degree in HRM/Business Administration or related

Tools

HR software

Payroll systems

Microsoft Office

Job description

Manage the overall human resources and administrative functions of the company to ensure smooth and efficient daily operations.

Key responsibilities

Handle recruitment, onboarding, employment contracts, employee records, attendance, leave, payroll coordination and statutory contributions.

Ensure compliance with applicable employment laws, statutory requirements and company policies.

Develop, implement and maintain HR policies, procedures, employee handbooks and administrative systems.

Manage employee welfare, performance appraisals, training, employee relations and disciplinary matters.

Oversee general office administration, company assets, vehicles, insurance renewals, office supplies and document control.

Coordinate manpower planning and administrative matters with project managers, site supervisors and other relevant parties.

Manage foreign worker matters, including work permit applications and renewals, worker documentation, medical examinations and coordination with relevant government departments, agencies and service providers.

Monitor the validity of work permits, passports and other relevant documents to ensure timely renewals and compliance with applicable requirements.

Maintain proper records, monitor important deadlines and prepare HR and administrative reports for management.

Identify areas for improvement and recommend practical solutions to enhance the company's HR and administrative processes and overall efficiency.

About you

Possess a Diploma or Degree in Human Resource Management, Business Administration or a related field.

Minimum 5 years of relevant working experience in human resources and administration.

Good knowledge of applicable Malaysian employment laws, statutory requirements and HR practices.

Strong organisational, communication, interpersonal and problem-solving skills.

Able to work independently, manage multiple responsibilities and perform tasks with minimal supervision.

Proactive, meticulous, responsible and able to handle confidential information with integrity.

Proficient in Microsoft Office and familiar with HR and payroll systems.

A hands-on and self-motivated individual with the ability to establish, improve and maintain HR and administrative systems and procedures.

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